"Alerted.org

Administrative Assistant

Make an impact behind the scenes. We’re seeking a proactive, detail‑obsessed Administrative & Executive Assistant who loves coordinating complex schedules, keeping leaders organized, and turning moving parts into smooth operations. If you thrive on project coordination and high‑trust administrative work, this role is for you.

What you’ll do

+ Maintain assigned calendars and coordinate complex schedules for leaders and teams.

+ Schedule, organize, and confirm meetings; manage logistics end‑to‑end.

+ Print and distribute meeting packets and materials to stakeholders.

+ Create and process expense reports; track approvals and reconciliations.

+ Draft and format correspondence, forms, reports, graphs, and visual presentations.

+ Place catering orders and oversee on‑site meeting support.

+ Capture accurate meeting minutes and publish follow‑ups.

+ Develop, format, and distribute information to internal and external stakeholders.

+ Order and maintain department supplies; manage inventory.

+ Coordinate travel requests and arrangements (airfare, hotel, rental cars, registration).

+ Update organization charts; manage an effective filing system.

+ Create, submit, and track departmental training requests and other documents to completion.

+ Provide professional front‑line support: field calls, greet visitors, and direct inquiries.

What you’ll bring

+ Project coordination & administration expertise—you manage timelines, dependencies, and details with ease.

+ Exceptional written communication with polished, professional tone.

+ Meticulous attention to detail and strong organizational skills; you prioritize effectively and meet deadlines.

+ Sound judgment and the ability to handle confidential and sensitive issues with tact and diplomacy.

+ Technical fluency: proficiency across Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Typing speed of 40 wpm and comfort with general office machines.

+ Education: High school diploma or equivalent.

+ Bonus: Knowledge of medical terminology (preferred).

How you’ll succeed

You’ll build trust through proactive planning, crisp communication, and a service‑oriented mindset—keeping leaders focused, projects moving, and teams connected. You take initiative, anticipate needs, and make the complex feel simple.

Why you’ll love this role

+ High visibility and direct support to leadership

+ Variety in work—from calendar orchestration to executive communications

+ A collaborative culture that values service, teamwork, and safe practices

Equal Opportunity

We’re an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type & Location

This is a Contract position based out of Fairfield, CA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfield,CA.

Application Deadline

This position is anticipated to close on Dec 26, 2025.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.