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Administrative Assistant III - Mechanical Engineering (OPEN TO CURRENT CSM EMPLOYEES ONLY)

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Administrative Assistant III - Mechanical Engineering (OPEN TO CURRENT CSM EMPLOYEES ONLY)

Salary

$24.45 - $27.00 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA - JR107905 - 12/25

Department

Colorado School of Mines

Opening Date

12/16/2025

Closing Date

1/4/2026 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1500 Illinois St. Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

303-273-3250, [email protected]

Type of Announcement

This position is open only to classified permanent employees and individuals on a reemployment list of the listed department.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mineswasselected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

+ Medical, Dental, and Vision Insurance

+ Generous vacation and sick leave plus 13 paid holidays

+ State pension plan (PERA)

+ Parental Leave

+ Reduced cost tuition for employee and family members

+ Life and Disability Insurance

+ Professional growth and training opportunities

+ Access to technology and equipment

+ Colorado State Employee Assistance Program

+ Access to a world-class recreation center

+ Interaction with an international population and cultural events

+ BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program

+ RTD Eco-Pass

Description of Job

What You’ll Do

As a key member of the Mechanical Engineering department, you will:

+ Manage the Main Office:Serve as the first point of contact for visitors, faculty, and students. Ensure a welcoming and professional atmosphere.

+ Coordinate Administrative Operations:Oversee office workflow, implement efficient processes, and provide support for departmental programs and events.

+ Support Faculty & Students:Handle travel requests, reimbursements, course materials, purchasing, and maintain student and faculty records.

+ Lead Student Staff:Recruit, train, and supervise student workers, fostering a positive and professional work environment.

+ Facilitate Campus Resources:Schedule conference rooms, manage building access, and coordinate with IT for technology needs.

+ Assist with HR & Payroll:Process student contracts, approve timecards, and maintain accurate personnel documentation.

What We’re Looking For

+ Strong organizational and multitasking skills

+ Excellent communication and interpersonal abilities

+ Experience in office management or administrative support

+ Ability to lead and mentor student employees

+ Comfortable with technology and university systems

Why Join Us?

+ Be part of a collaborative academic community

+ Work in a dynamic environment where no two days are the same

+ Opportunities for professional development and growth

+ Make a meaningful impact on the success of faculty, staff, and students

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Minimum Qualifications:

+ Experience Only:

Three (3) years of relevant experience in an occupation related to the work assigned to this position.Experience must be clearly documented in "Work History" section of your application. "See Resume" will not be accepted.)

+ Must be a current employee at Colorado School of Mines in the Mechanical Engineering department.

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.(Transcripts must be attached for educational credit)

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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