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Records Management Analyst Associate

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Records Management Analyst Associate

Salary

$73,569.60 - $119,412.80 Annually

Location

390 Robert St. N St. Paul, MN

Job Type

Full-Time

Job Number

2025-00441

Division

Regional Administration

Department

Enterprise Content Management

Opening Date

12/17/2025

Closing Date

1/2/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

WHO WE ARE

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx)

We are committed to supporting a diverse workforce that reflects the communities we serve.

TheRecords Management Analyst Associatewill play a key role in maintaining the integrity, accuracy, and security of both electronic and physical records. This role involves coordinating with business units to determine opportunities for improvement for efficient records management in collaboration with the records manager, records liaisons, and staff across the Council. The analyst associate also helps develop and promote records management best practices to ensure compliance with the Minnesota Government Data Practices Act.

What you would do in this job

+ Consults with customers on their specific records management needs.

+ Recommends on changes to policies and procedures.

+ Processes of offsite record storage request from internal customers.

+ Utilizes existing processes for managing records.

+ Communicates opportunities for automating records management processes

+ Reviews existing training and recommends improvement and updates training resources.

+ Meets with customers to identify the records they create, receive, or manage.

+ Assists with updating retention schedules for customers based on business need and state/federal laws.

+ Works with customers and records liaisons to implement retention schedules and destruction logs.

+ Support records querying, tagging & classification and other system processes

+ Participates in records focused Communities of Practice (CoP) to collaboratively understand user needs, train staff and communicate initiatives

+ Participates in local or national CoP, user groups or other industry groups (e.g. NAGARA) to incorporate industry best practices and standards at the Council

What education and experience are required for this job (minimum qualifications)

A Bachelor's Degree in Library Sciences, History, Business Administration, Public Administration, Information Technology, or a related field

OR

An AA degree in Business Administration or related field and Two (2) years or more of related experience may be substituted for the Bachelor's degree,

OR

A High School Diploma and Four (4) years or more of closely related experience may be substituted for the Bachelor's degree.

Knowledge, Skills and Abilities

+ Records management principles and practices

-Desired-

+ Knowledge of how public agencies are organized and operate in MN

+ Knowledge of the Metropolitan Council’s operations and mission

+ Ability to read, interpret, and articulate state and federal statutes in simple terms

Skilled in:

+ Creating documents, reports, and presentations using O365 productivity tools (Word, Excel, PowerPoint)

+ Ability to read, analyze and interpret professional journals, technical procedures and government regulations. Ability to write reports, business correspondence and procedure manuals.

Ability to:

+ Take direction & listen effectively

+ Work independently

+ Collaboratively define and articulate clear priorities

+ Express ideas and concerns clearly and concisely, verbally, in various presentation formats, and in writing

+ Focus on different tasks and challenges, while maximizing time, resources, and energy to achieve desired outcomes, goals, or expectations

+ Value differences, treat others with respect, promote cooperation and maintain positive relationships even in the face of conflict

What you can expect from us:

+ We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

+ We encourage our employees to develop their skills through on-site training and tuition reimbursement.

+ We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx)

Additional information

Union/Grade : AFSCME, Grade F

FLSA Status: Non-Exempt

Safety Sensitive: No

Work Environment: Work is performed in a standard office setting. Some positions may require travel between primary work site to other sites.

Physical Requirements: Regularly required to sit for long periods, stand/walk occasionally, speak, hear normal conversation and telephone ring tones, operate a computer and other office equipment, reach with hands/arms frequently below chest height and occasionally overhead, must occasionally lift/carry/push/pull up to 10 pounds, must have adequate close vision for reading and computer work.

The responsibilities listed are typical of the positions included in the job classification; however, not all duties are necessarily performed by each specific position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position. Regular attendance is an essential responsibility.

What steps the recruitment process involves:

+ We review your minimum qualifications.

+ We request your Work Record Evaluation (ATU employees only).

+ We rate your education and experience.

+ We conduct a structured panel interview.

+ We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email [email protected].

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

+ Guaranteed monthly retirement income through Minnesota State Retirement System pension fund

+ Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan

+ Two or more medical plans from which to choose, with employer contribution towards premiums over 80%

+ Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

+ Well@Work clinic

+ bus/rail pass valued at over $1200 per year

+ parking at many job locations

+ fitness centers at many job locations

+ Employee Assistance Program

+ extensive health and wellness programs and resources

01

Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume." Otherwise, your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.

+ Yes

+ No

02

How did youfirsthear about this job opening?

+ CareerForce Center

+ Community Event/Organization

+ Employee Referral

+ Facebook

+ Glassdoor

+ Indeed

+ Job Fair

+ LinkedIn

+ Metro Transit Bus Advertisement

+ Twitter

+ Website: governmentjobs.com

+ Website: metrocouncil.org

+ Website: metrotransit.org

+ Website: minnesotajobnetwork.com

+ Other

03

If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.

04

Please select the option below that reflects your education and experience level.

+ A high school diploma AND (experience)

+ An associate degree in (fields) AND (experience)

+ A bachelor's degree in (fields) AND (experience)

+ A master's degree in (fields) AND (experience)

+ None of the above

05

Please indicate major and minor of your degree. If no degree, type N/A

06

Do you have one or more years of professional or internship experience in records management or archiving?

+ Yes

+ No

07

If you answered “yes” to the previous question, please describe your experience in records management or archiving including your title, role, duration in that role, and responsibilities. Please indicate “N/A” if this does not apply.

08

Please select the options below that you have had coursework in, direct observation of, or experience with (select all that apply)

+ Conducting inventories and analysis of record keeping requirements

+ Identifying areas for improved efficiency for records management

+ Conducting training on records management or archiving policies, procedures, or best practices

+ Evaluating metadata quality and schemas for best practices and searchability

09

Describe a project you have worked on related to records management. What was your role? Please indicate "N/A" if this does not apply.

10

What kind of experiences have you had helping another person, or group of people, learn a new technology or process? Please indicate "N/A" if this does not apply.

11

What steps do you take to ensure success when conducting a presentation or meeting? Please indicate "N/A" if this does not apply.

12

Tell me about your experience working with minority and/or cross-cultural communities.

Required Question

Employer

Metropolitan Council

Address

390 Robert St. N.St. Paul, Minnesota, 55101

Website

https://metrocouncil.org

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