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Posting Information

Posting Number2026207

Posting/Functional TitleAdministrative Assistant III

University Pay Plan TitleAdministrative Assistant III

LocationSan Marcos

DepartmentAthletic Academic Services

Recruitment TypeUniversity-Wide Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,554.00 - $4,354.00 Commensurate with Experience

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Knowledge of university and departmental policies and procedures and applicable state and federal regulations (including FERPA ); willingness to learn NCAA and institutional rules related to student‑athlete academic support.​

+ Proficiency with Microsoft Office Suite and enterprise systems such as SAP , Banner (or similar ERP / SIS ), and HR systems such as PeopleAdmin or equivalent.​

+ Experience supervising and providing guidance to student staff, including training and performance expectations.​

+ Experience with basic accounting principles and departmental budgeting processes, including monitoring transactions and preparing spreadsheets or reports

+ Strong organization, planning, and time‑management skills with demonstrated ability to manage multiple projects and deadlines in a fast‑paced environment.​

+ Ability to maintain computer lab spaces, including working with ITAC or Information Security to resolve issues and ensure compliance.​

+ Ability to collect, analyze, and report program data (e.g., tutoring utilization and outcomes) and use data to support decision‑making.​

+ Ability to work independently with moderate supervision, exercise sound judgment, solve problems, and propose process improvements.​

+ Availability to work occasional evenings or weekends based on student‑athlete academic support needs, if required by the department.​

+ Experience working in a higher education environment, with familiarity with university systems and organizational structure.

+ Must be a current Texas State employee

Preferred Qualifications

+ Bachelor’s degree

+ Two or more years experience with basic accounting principles and departmental budgeting processes, including monitoring transactions and preparing spreadsheets or reports.​

+ Two or more years experience performing basic troubleshooting of office and lab computers and to complete required information security training and compliance activities.​

+ Two or more years of experience coordinating tutoring, learning assistance, academic support, or similar student‑success programs in higher education.​

+ Two or more years of experience using PeopleAdmin (or the institution’s HR system), SAP or similar ERP , and Banner or similar student information system in daily work.​

+ Two or more years of experience recruiting, training, and supervising student staff, including developing training materials or handbooks.​

+ Two or more years of experience planning and executing workshops, orientations, or events for students or staff.​

Job Description

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

Job Duties

+ Organize, prioritize, direct, and explain office work assignments to student workers.

+ Keep track of due dates for all assignments and projects.

+ Maintain and review staff and personnel files for completeness.

+ Arrange travel, applications, and reimbursements for all staff.

+ Monitor the operating budget’s transactions and maintain accurate ledgers. Review and process purchase orders and invoices.

+ Prepare and manage spreadsheets and tabulate information.

+ Compose and proofread a range of documents including correspondence and reports.

+ Assist in the preparation of various activities and events.

+ Oversee and manage incoming telephone calls, including screening, transferring, and taking messages.

+ Greet, screen, and route office visitors.

+ Monitor the inventory of office supplies and order new and replacement supplies as needed.

+ Supervise student staff as needed.

+ May be asked to provide insight on process improvements and successful outcomes.

+ May make recommendations for solutions.

+ Assist Tutor Coordinator with hiring, training, supervising, mentoring, and evaluating a team of peer tutors specifically serving student-athletes in the Athletic Academic Center.

+ Program assessment and reporting: Collecting, analyzing, and reporting program outcome data for tutoring services, and using those data to recommend process improvements and solutions.

+ Technical lab stewardship: Maintaining and troubleshooting computers in three AAC computer labs and acting as a technical support resource specifically for the Athletic Academic Center.

+ Information security liaison role: Serving as departmental liaison to the Information Security Office and maintaining compliance with required IT/security training and standards.

+ Department-specific HR support: Using PeopleAdmin to support recruiting and hiring for full-time departmental staff and assisting with employment offers and onboarding processes, beyond the generic “maintain personnel files” language.

Additional Information to Applicants

Job Open Date12/17/2025

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysSunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM (Evenings as required)

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/55425

Applicant Document