• Senior Administrative Assistant

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2026206

     

    Posting/Functional TitleSenior Administrative Assistant

     

    University Pay Plan TitleSr Admin Asst

     

    LocationSan Marcos

     

    DepartmentInstitutional Compliance

     

    Recruitment TypeOpen Recruiting

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$4,166.67

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + High school diploma

    + Minimum of 2 years of experience in administrative support work

    + Ability to organize, manage, and prioritize deadlines and projects

    + Experience with fiscal and/or budget management

    + Advanced level experience using Microsoft Office Suite

    + Ability to develop and maintain accurate and comprehensive, confidential records and files

    + Ability to coordinate a variety of work activities and work as part of a team

    Preferred Qualifications

    + Bachelor’s degree with Administrative Assistant experience

    + Three years of experience in secretarial or administrative support work

    + Experience as an administrative assistant in a higher education setting

    + Knowledge of Equal Opportunity and Title IX

    Job Description

    Responsible for providing administrative officers with assistance regarding administrative matters.

    Job Duties

    + Responsible for organizing and tracking all case correspondence, maintaining confidential files, tracking case timelines, drafting responses for open records request, and preparing quarterly and annual reports.

    + General administrative responsibilities: Open Office and serves as front line reception in highly professional manner. Answer multi-line phone, screen calls, take and deliver detailed messages, maintains the office and Director’s calendars, organizes trainings, and schedules meetings.

    + Addresses and resolves routine problems with the business or academic unit; apply internal and external policies and procedures during the resolution of problems.

    + Create routine correspondence (i.e., letters, emails, etc).

    + Utilize technology to develop, enhance, and maintain web sites, reporting programs and applications.

    + Assist with creating training content, departmental marketing, and promotional materials, and coordinating awareness campaigns.

     

    Additional Information to Applicants

     

    Job Open Date12/17/2025

     

    Job Close Date (posting closes at midnight)01/09/2026

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting Notices

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

     

    Why Choose Texas State University?

     

    Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

     

    Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

     

    Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

     

    Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

     

    Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

     

    Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

     

    Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

     

    Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

     

    At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/55480

     

    Applicant Document