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Records Clerk (D5 112555)

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Records Clerk (D5 112555)

Salary

$39,665.60 - $62,691.20 Annually

Location

Des Moines - 50309 - Polk County, IA

Job Type

Full-time

Job Number

26-01587

Agency

444 Judicial

Opening Date

12/16/2025

Closing Date

12/26/2025 11:59 PM Central

LinkedIn Tag

#LI-DNP

Point of Contact

[email protected]

To Apply

To apply, click the To Apply and complete the application and attach PDF versions of your cover letter and resume.

+ Description

+ Questions

Job Description

The Iowa Judicial Branch, in Polk County seeks applicants for a Records Clerk to perform the clerical support and customer service for efficient court operations and maintain the integrity of court records utilizing a structured/detailed filing system.

This position will maintain court files in paper, docket books and microfilm. This position will provide customer service to assist court users in-person, via email and on the phone with general requests on court-related matters, and copies. This position will also provide customer service and support for judges and other court clerk employees. This position will open courthouse mail and provide two daily deliveries to other court buildings. This position will require the ability to stand, sit, bend, reach, stretch, climb, and perform repetitive motions throughout the workday, including lifting and carrying boxes or files typically weighing up to 20-30 lbs. This position will do data entry for final disposition reports filed by law enforcement.

The successful candidate will be able to learn and navigate court record-specific computer programs, technology, and a color-coded numeric filing system. This position will have the ability to professionally communicate in person and on the phone with a variety of court users. The successful candidate will have keen attention to detail to maintain the accuracy and integrity of court records. This position may occasionally travel to other counties within the judicial district.

What’s in it for you:

+ Collaborative, positive professional work environment

+ Opportunities to make a widespread difference in the Iowa communities

+ Excellent benefits package

+ Paid Holidays/Vacation/Sick Leave

+ Iowa Public Employees’ Retirement System (IPERS) plan

+ Employee discount program

+ Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.

The pay range for this position is $19.07 - $30.14 per hour. This is a contract-covered, FLSA non-exempt position. The starting salary for new state employees is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.

Position classification is determined as the ‘best fit’ of the duties assigned to and performed by a position. This position is classified as a Records Clerk as summarized below.

Summary

Perform customer service, clerical, and administrative work necessary for court operations and case file integrity.

Examples of Duties and Responsibilities

Provide customer service by responding to inquiries from the public, attorneys, and court employees.

Maintain, organize, and update physical and electronic court/justice system records.

File case documents using numeric, alphabetical, and subject-based filing systems.

Retrieve, assemble, and distribute case files for court personnel, attorneys, law enforcement, outside agencies and members of the public.

Ensure proper handling, security, and confidentiality of sensitive and restricted documents.

Process incoming documentation, correspondence, and record requests.

Perform data entry, scanning, indexing, and routine record audits for accuracy.

Assist in purging, archiving, and transferring records in compliance with retention schedules.

Provide basic clerical support, including copying, filing, and responding to internal inquiries.

Coordinate with law enforcement, court staff, attorneys, judges, and members of the public.

Other duties as assigned.

Knowledge, Skills, and Abilities

Familiarity and understanding of court operation support, record keeping, and filing.

Basic computer database, software, and math skills.

Ability to secure confidential data and maintain confidentiality.

Ability to prioritize work and meet deadlines.

Verbal and written communication skills.

Attention to detail.

Reliable transportation and the ability to travel.

This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the "To Apply" section.

Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

Minimum Qualification Requirements

The incumbent must meet the minimum requirements to qualify for the position.

+ High school diploma (or high school equivalency diploma).

Additional Information

May be designated to give bond per Iowa Code §602.8101.3

Preferred Qualifications

Experience with numeric filing systems, case indexing, or records management software.

Legal experience

Document handling experience, including scanning, indexing, and file preparation.

Case file management or responsibility for maintaining structured filing systems.

Experience working with confidential or protected records

The Iowa Judicial Branch is an Equal Opportunity/Affirmative Action employer. Applicants may review the Equal Employment Opportunity Utilization Report from the Iowa Judicial Branch website as part of our commitment to transparency and compliance with federal and state regulations.

This position is covered by a Collective Bargaining Agreement (CBA) with American Federation of State, County, and Municipal Employees, Iowa Council 61, AFL-CIO (AFSCME)].

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the Iowa Judicial Branch.

+ Yes

+ No

02

PLEASE READ CAREFULLY Have you filed a registration statement pursuant to the federal Foreign Agents Registration Ace of 1938, as amended, 22 U.S.C. S611 et seq?

+ Yes

+ No

03

Please explain any gaps in your employment history?

04

Have you ever received a disciplinary suspension, been asked to resign, or discharged from a job? If yes please explain below.

05

What is your minimum salary requirement?

06

List any professional licenses you hold:

07

Your application for employment with the Iowa Judicial Branch will generally be treated as confidential under Iowa Code section 22.7(18). However, if you consent to allow Judicial to treat it as a public record per Iowa Code section 22.7(18)(a), please check "Yes, I consent" below.

+ Yes, I consent

+ No

08

Iowa Judicial Branch Employees ONLY: Have you completed the Iowa Judicial Branch LinkedIn Learning Leadership and Professional Development Certification?

+ Yes

+ No

Required Question

Employer

State of Iowa

Agency

444 Judicial

Address

Iowa Judicial Branch Building

1111 E Court Ave

Des Moines, Iowa, 50319

Website

http://www.iowacourts.gov/

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