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Description

Executive Assistant supporting a Satellite Program Office that provides direct executive services support to government customers in execution of their duties and responsibilities. Assists the Chief of Staff in office operations, developing/maintaining office file plan, and providing back-up support to the Front Office team, as needed. Composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces.

Job Duties Include:

+ Provide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs.

+ Manage senior manager calendars/schedules and coordinate visit requests.

+ Process senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip).

+ Coordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities.

+ Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.

+ Review and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards.

+ Serve as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy.

+ Ensure the office maintains an adequate amount of office supplies and order more as needed.

+ Identify and submit work orders to ensure office facilities remain fully functional and operational.

+ Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.

+ Provide back-up support to the Director’s Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements.

+ Provide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status.

+ Maintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities.

+ TS/SCI w/ CI Poly.

Qualifications

+ Bachelor’s Degree with 15 years of relevant experience.

+ Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).

+ Strong experience in writing/editing memos and correspondence.

+ Excellent computer skills in MS Office (Word, Excel, PowerPoint).

+ Excellent organizational and interpersonal skills.

+ Primary responsibilities for this position do not require travel; however, there is possibility to travel 1-2 times a year.

+ Acute attention to detail.

Desired Qualifications:

+ Background in National Archives and Records Administration (NARA) requirements for records and information management.

+ At least 15 years of direct administrative support experience with senior-level military or civilian officials.

+ General knowledge of NRO organization and business processes.

REQNUMBER: 2512388

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability