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Details

**Open Date** 12/17/2025

**Requisition Number** PRN43862B

**Job Title** Office Administrators

**Working Title** Program and Admin Specialist - Pathology

**Career Progression Track** P00

**Track Level** P2 - Developing

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Onsite. Monday – Friday, 8am – 5pm. 40 hours per week.

**VP Area** U of U Health - Academics

**Department** 00247 - Pathology

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 24,722 - 47,915

**Close Date** 03/17/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Coordinate aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, processing of financial transactions, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with department faculty on coordination of engagement initiatives including planning and logistics of special events. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions.

.

This position also plays a key role in driving a collaborative initiative between the University of Utah and partner universities called the Mountain West Microbiome Alliance (MoWMA). As the primary support for the program, you will help bring faculty together by coordinating monthly seminars, annual offsite meetings, and specialized training events. You’ll also manage weekly video collaboration sessions and provide essential logistical and administrative support to ensure smooth operations. This is an opportunity to contribute to a dynamic, cross-institutional effort that fosters innovation, knowledge sharing, and impactful partnerships. Ideal for someone passionate about advancing academic collaboration and eager to grow professionally in a highly collaborative environment.

Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

1. Process financial transactions.

2. Support Faculty in the Clinical Pathology Division.

3. Support Research Faculty in a collaborative initiative.

4. Plan and coordinate special events.

5. Serve as the primary support for a collaborative initiative between the University of Utah and partner universities.

6. Coordinate and manage monthly seminars, annual offsite collaboration meetings, and occasional training events.

7. Organize and facilitate weekly video collaboration sessions.

8. Provide comprehensive logistical and administrative support for all initiative-related activities.

Minimum Qualifications

**EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

**Office Administrator, II:** Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

+ Knowledge of University of Utah financial systems.

+ Experience in Event Coordination.

+ Strong organizational skills to manage multiple activities and deadlines.

+ Excellent written and verbal communication for interacting with faculty and partner institutions.

+ Comfortable with video conferencing platforms (e.g., Zoom, Teams) and basic office software (Word, Excel, PowerPoint).

+ Ability to anticipate needs and resolve logistical challenges quickly.

+ Skilled at working with teams across institutions.

+ Familiarity with academic environments and faculty support.

+ Ensures accuracy in scheduling, documentation, and event logistics.

+ Can handle changing priorities and occasional travel for offsite meetings.

+ Professional and responsive in supporting faculty and stakeholders.

**Type** Benefited Staff

Special Instructions Summary

Interview process includes brief Reading Comprehension and Excel Skills tests.

Additional Information

_The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

_The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

_To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_

_Director/ Title IX Coordinator_

_Office of Equal Opportunity and Affirmative Action ( OEO /AA)_

_383 University Street, Level 1 OEO Suite_

_Salt Lake City, UT 84112_

_801-581-8365_

[email protected]_

_Online reports may be submitted at_ **oeo.utah.edu**

_For more information:_

https://www.utah.edu/nondiscrimination/

_To inquire about this posting, email:_

[email protected]

_or call 801-581-2300._

_The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._

_This position may require the successful completion of a criminal background check and/or drug screen._

_https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._