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Position Details

Position Information

Department Stdnt Exprience/Engagemt (MSE)

Position Title Academic Wage Appt - Salaried

Job Title Academic Wage: OSUPC Program Coordinator

Appointment Type Academic Wage

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

Student Experiences and Engagement is seeking an Academic Wage Salaried: OSUPC Program Coordinator. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The OSU Program Council Coordinator (“Coordinator”) is a key member of the Student Experiences and Engagement ( SEE ) team, responsible for providing leadership, supervision and strategic direction for OSU Program Council, a student-led programming board that creates inclusive, engaging social events for OSU students. This position leads the planning, implementation, and evaluation of campus-wide events and programming that create opportunities for students to connect with themselves and fellow students, find community, and practice self-care through play. The Coordinator supervises a team of student leaders and staff, teaching them event planning and transferrable skills so they are prepared for a future after OSU . They also serve as a subject matter expert in planning events and risk management, develop strategic partnerships across campus, and ensures programming aligns with the needs of OSU’s student population, especially first-year students.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

55% Event Planning & Execution

+ Plan, coordinate, and launch engaging, collaborative events that foster community and belonging among OSU students

+ Identify solutions to event-related challenges and resolve conflicts that arise during the planning and implementation process

+ Manage use of software platforms used for event planning, billing and payment processes such as Mazevo ( OSU event management software), 25 Live (classroom reservation software), IdealLogic (event registration software) and Localist ( OSU event calendar)

+ Oversee and implement comprehensive internal and external marketing and communications regarding events and their impact on SEE and OSU operations

+ Monitor and manage program budget

+ Communicates with attendees, vendors, partners, and sponsors to collect and share necessary information including waivers, permits, licenses, insurance, contracts and additional documentation.

+ Ensures all event-related documentation, such as risk management materials, contracts, billings and department approved refunds, is processed efficiently, accurately and in accordance with OSU and OSUPC guidelines

+ Ensures compliance with university policy and departmental procedures, and applicable federal, state, and contractual regulations, which includes staying informed of updated guidance and best practices

+ Serve as a primary liaison for campus departments, student organizations, and community partners.

+ Participate in OMN and OSUPC event planning brainstorming sessions and develop tools, resources, processes, and assessments to support student staff and colleagues

+ Build and maintain reciprocal relationships with university colleagues, student organizations and community leaders to expand campus programming and student engagement opportunities.

20% Student staff supervision and leadership development

+ Oversees the hiring, training, scheduling, supervision, evaluation and termination of OSUPC student employees

+ Create and manage student staff schedules and budget, identifying the most appropriate staffing mix needed to support event administration and execution

+ Prioritize and assign daily tasks to student staff, ensuring timely and appropriate completion

+ Train and mentor students to support their development and future readiness, focusing on event planning expertise, transferrable skills and NACE competencies

15%Assessment & Reporting

+ Develop, collect and analyze data on event attendance, satisfaction, impact, and other key performance measures

+ Assess the impact of OSUPC student employment on student success and development

+ Prepare reports and recommendations to inform future programming improvements

5% Marketing Support

+ Work with Associate Director and General Manager of OMN to ensure OSUPC and OMN websites meet accessibility requirements

+ When needed, provides on-site marketing support to promote OSUPC and OMN

5% Department responsibilities, profession development and other duties

+ Represents OSUPC and SEE at division, university and community levels through committee work, program development and community engagement initiatives

+ Pursue professional development opportunities to stay current with industry trends and best practices

+ Perform other duties as assigned by supervisor

What You Will Need

+ Bachelor’s degree in a discipline relevant to the work (e.g., Student Services, Education, Communications, Event Planning).

+ Demonstrated organizational skills and experience in event management, including organizing, coordinating, mitigating risk, implementing, and evaluating large and medium-scale events, while effectively prioritizing workload, meeting assignments, and handling multiple tasks and deadlines

+ Demonstrated experience, knowledge and ability in supervising, advising, training/development and evaluation of employees

+ Knowledge and experience managing a budget

+ Excellent written and oral communication skills.

+ Strong critical thinking, problem-solving, and sound judgment in decision-making.

+ Proven ability to build and maintain collaborative relationships with diverse communities and working partnerships with stakeholders to accomplish goals and initiatives using emotional intelligence and humility

+ Demonstrable commitment to promoting and enhancing an inclusive work environment.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

+ Demonstrated experience in contracting, procurement, and insurance.

+ Demonstrated financial management experience including budget development and reporting.

+ Experience with Mazevo Scheduling Software or comparable system.

+ Experience with University Ticketing or comparable systems

+ Experience with IdealLogic or other comparable registration systems

Working Conditions / Work Schedule

+ Travel to and from meeting & event venues is required.

+ Primarily in office environment with frequent interruptions and activity; but occasionally require a person to be active in event coverage, staff training, and set-up/clean-up of events

+ Occasional lifting and carrying of up to 25 pounds is required.

+ Must be able to work at a computer for long periods of time.

+ Due to the services provided by this department, this position may require work outside of typical business hours (evenings and weekend hours), especially during special events, for 9-12 weeks each academic year to engage, supervise and support event staff and participants

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $57,472- $74,533

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/175475

Posting Detail Information

Posting Number P09616UF

Number of Vacancies 1

Anticipated Appointment Begin Date 01/15/2026

Anticipated Appointment End Date 08/31/2026

Posting Date 12/17/2025

Full Consideration Date

Closing Date 01/05/2026

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Kris Gage

[email protected]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/175503

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.