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Description Position Overview Our client is seeking a detailed, organized, and highly detail oriented Part-Time Office Manager to join their team and support their small offices in delivering compassionate and seamless service to families. This role is open due to the retirement of the current office administrator.

Key Responsibilities #1 Skill: detail oriented Phone Handling: Must be fully prepared to answer phones promptly, listen actively, and write detailed, accurate notes as soon as the call begins. You will take calls from hospitals, nurses, families, vendors, and community contacts—every call is time- and detail-sensitive. Administrative Support: Complete paperwork efficiently and on deadline, maintaining accuracy and proper tracking according to existing routines and forms. Scheduling and Coordination: Assist in scheduling with the directors and coordinate office tasks as needed. File Management: Check active files, monitor progress, flag missing steps, and ensure all client needs are met without error. Software: Use Microsoft Office, especially Outlook, for email and task management. Front Desk Operations: Greet visitors, receive deliveries, and handle general office functions. Environment: Primary location will be the main office at 202 N Broadway St, ensuring continuity and routine for the team. Training: Receive comprehensive, hands-on training from the outgoing office administrator. Confidentiality: Maintain privacy and detail oriented decorum at all times, especially when working with upset or grieving families. Requirements Requirements Education: No specific degree required; relevant office experience strongly preferred. Experience: Prior administrative support, office manager, or front desk experience valued. Experience in a sensitive or highly service-oriented setting is a plus. Technical: Proficiency with Microsoft Office, especially Outlook. Must be able to pick up routine office software and paper-based systems. Soft Skills: Exceptional attention to detail and data accuracy Strong organizational skills Empathetic, composed, and detail oriented phone and in-person manner “Army Sergeant” level reliability and the ability to command (calmly/directly) when needed Ability to multitask and shift priorities in a fast-paced, service-driven environment Willingness to learn and adapt as the office upgrades systems in the future Sensitivity to repeat clients and ability to build trust

Additional Details Work Environment: Front desk, detail oriented attire required. Parking/Breaks/Lunch: Parking available; lunch and break area details will be provided during orientation. Team Size: Work alongside small internal team all candidates required to undergo all candidates required to undergo background check/all candidates required to undergo all candidates required to undergo drug screening: May be required prior to start. Opportunity: This role may evolve. There is potential for expanded hours and further responsibilities. Job Description/Training: Thorough job description and process documentation available; training from current office manager.

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