• Administrative Assistant

    Robert Half Office Team (Miami, FL)


    Description

    We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This contract position offers a unique opportunity to contribute to the preservation of Holocaust history through education and community engagement. You will play a key role in supporting administrative operations, event planning, and marketing efforts while collaborating with a diverse team.

    Responsibilities:

    + Oversee scheduling, calendar management, and meeting logistics for staff members and lay leadership

    + Learn and effectively utilize the Federation’s donor management database

    + Prepare and manage weekly donor thank-you communications through the database system

    + Compile, track, and organize donor and campaign-related reports

    + Support customized communications with donors and volunteers, including acknowledgments for milestones and condolence outreach

    + Update and maintain accurate contact records, including board and committee lists

    + Conduct research on donors and prospects as requested

    + Coordinate meeting and event logistics, including room reservations, catering, materials preparation, and electronic communications

    + Provide administrative and on-site support for events, including registration, recruitment support, couvert collection, and attendee assistance

    + Handle administrative processing such as invoices, expense reports, petty cash, and record maintenance

     

    Requirements • Proven experience in administrative tasks such as data entry, scheduling, and email correspondence.

     

    • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

    • Strong customer service skills, including answering inbound and outbound calls.

    • Ability to create and manage marketing and event materials using tools like Canva.

    • Familiarity with Zoom and other virtual collaboration platforms.

    • Excellent organizational skills and attention to detail.

    • Comfortable working in a multicultural environment and engaging with individuals of all ages.

    • Bilingual proficiency in Spanish and English is preferred but not required. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .