• Staff Asst

    City of Chicago (Chicago, IL)


    Description:

    Staff Assistant

     

    Department of Finance

     

    (Risk Management)

     

    Number of Positions: 1

     

    (Additional vacancies possible pending budget approval)

     

    Starting Salary: $66,612

     

    This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNITS 1, 3, 4, & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

     

    BID INSTRUCTIONS:** **Apply on the bid site:** **https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en** **AND

     

    1. Check the box on your profile titled “Currently employed by the City of Chicago.”

    2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

    3. Select your correct bargaining unit

    FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

    Applications for this position will be accepted until 11:59 pm CDT on 01/01/202** **6

     

    Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.

    ESSENTIAL DUTIES

    **·** Reviews and analyzes departmental policies and procedures, such as recording-keeping methods, personnel requirements, and performance standards, to increase operating efficiency

    **·** Develops, implements, and monitors departmental policies and procedures

    **·** Coordinates and provides administrative support in departmental operations

    **·** Develops plans for long- term organizational goals; plans and coordinates management activities to ensure the efficient operation of the executive office

    **·** Communicates critical matters to appropriate departmental staff

    • Acts as a liaison for management at meetings, committees, and field assignments as needed

    • Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations.

    _Additional duties may be required for this position_

    **Location:** 2 N LaSalle, 13 th floor

    **Days:** Monday – Friday (Weekends off)

    **Hours:** 8:30 am – 4:30 pm

    THIS POSITION IS IN THE CAREER SERVICE

    Qualifications:

    MINIMUM QUALIFICATIONS

    Education and Training

    • Bachelor's Degree, Master's Degree, or Doctorate from an accredited college or university in Business Administration, Public Administration, or a directly related field, PLUS minimum one year of administrative work experience.

    /or

    • Associate's Degree from an accredited college in Business Administration, Public Administration, or a directly related field, PLUS minimum three years of administrative work experience.

    /or

    • Have a minimum of five years of administrative work experience.

    Educational & Employment Verification:

    Please be advised that if you are selected to be hired, you must provide, upon request, adequate information regarding your education and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diplomas must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

    For Information on our employees' benefits, please visit our benefits website at:

    https://www.chicago.gov/city/en/depts/fin/benefits-office.html

    For Information on our salary and title structure, visit our classifications website at:

    https://www.chicago.gov/content/dam/city/depts/dhr/supp\_info/JobClassification/2025\_Classification\_and\_Pay\_Plan.pdf

     

    **APPLICATION EVALUATION:** Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state, and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview or employment with the City of Chicago.

    **COMMITMENT TO DIVERSITY:** To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted the following ordinances: 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates, to be referred to departments for consideration. **_These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders._** **_For positions covered by a collective bargaining agreement, bidders will be considered before external candidates._** To learn more about our hiring practices, click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

     

    ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

     

    The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

     

    City of Chicago

     

    Brandon Johnson, Mayor