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CDA - Executive Assistant

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CDA - Executive Assistant

Salary

$75,000.00 - $95,414.00 Annually

Location

Broomfield County, CO

Job Type

Full Time

Job Number

BAA-44797-12162025

Department

Department of Agriculture

Division

Commissioner's Office

Opening Date

12/17/2025

Closing Date

12/29/2025 4:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

305 Interlocken, Parkway, Broomfield CO 80022

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Mary Hunt - [email protected] or 303-869-9006

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Who we are:

Agriculture is a part of all our lives. When you eat, put on clothes, or care for an animal--your life is touched by agriculture. Colorado's food and agriculture industry generated $47 billion of economic activity in 2019 and supports nearly 5% of the state's workforce. CDA is proud to be a part of such an important industry.

Mission:

The CDA's mission is to strengthen and advance Colorado's agriculture; promote a safe and high-quality food supply; protect consumers; and foster responsible stewardship of the environment.

Core Values: Partnership, Service, Professionalism, Proactivity, and Respect

CDA Wildly Important Goals:

To accomplish our mission, CDA focuses on four “wildly important goals:”

+ Goal 1: Advancing Local Food Access

+ Goal 2: Expanding Water-Resilient Agriculture

+ Goal 3: Supporting the Next Generation in Agriculture

+ Goal 4: Advancing Animal Health and Welfare

We use these goals to focus and align the daily work of our staff in support of Colorado farmers and ranchers. Learn more about our Department and our wildly important goals in our performance plan on our website (https://ag.colorado.gov/home/about-us) .

What you get from us:

In addition to a great work location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/) plus optional 401(k) and 457 plans ( .copera.org)

+ Medical and dental health plans (https://stateofcoloradobenefits.com/)

+ Employer supplemented Health Savings Account ($60 per month)

+ Paid life insurance, plus additional optional life insurance options

+ Paid Short Term Disability and optional Long Term Disability coverage

+ 11 paid holidays per year plus generous vacation and sick leave accruals

+ BenefitHub (https://stateofcolorado.benefithub.com/app/multiproduct) state employee discount program

+ Employee Wellness program State of Health

+ Excellent work-life programs, such as flexible schedules, remote work opportunities, free parking, professional development and more!

To learn about the total compensation package for State government employment visit: https://www.colorado.gov/dhr/totalcompensation

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Learn more about our commitment to equity, diversity and inclusion by visiting our EDI Homepage: https://dpa.colorado.gov/about-us/edi .

Description of Job

Organizational Purpose:

This work unit exists to provide leadership, strategic direction, administrative support, fiscal and agricultural project analysis, personal and communication services, and other professional support to the Commissioner of Agriculture and the nine divisions of the Colorado Department of Agriculture. Services include general agency management; oversight of administrative activities; personnel administration; public affairs; public relations; legislative liaison; developing and implementing agency policies and directives; and collaborating with the Agricultural Commission on agricultural issues.

Major Objectives of the Position:

This position serves as the Executive Assistant to the Commissioner of Agriculture, directly assisting the Commissioner and supporting the Deputy Commissioners, the Colorado Agricultural Commission, and the Regional Assistant Commissioners. As the Executive Assistant, the position provides a high level of executive service and conveys a professional persona in representing the Colorado Department of Agriculture.

As the executive assistant, the position works with and communicates with a multitude of high-level officials, including those from the Governor’s Office, legislators, federal officials, and other public members. Primarily, the position works with the Commissioner to manage their daily scheduling priorities, resolve conflicts, and keep the calendar current and accurate. On behalf of the Commissioner, the position makes frequent travel arrangements, schedules, and facilitates meetings; answers phones; proofreads documents; and manages meeting minutes. The position will coordinate, set up, and/or participate in special department-scheduled events. In addition, this position reviews and processes financial documents. This position will manage the flow of contracts and other critical documents needing signatures by the Commissioner and Deputy Commissioners.

The position may have some flexibility in their work location and schedule, subject to the weekly schedule, the Commissioner’s in-office schedule, off-site events, and job duties. The position is considered to be hybrid, requiring in-office work when the Commissioner is in the office for a minimum of 4 days a week, and travel with the Commissioner across the state (which requires occasional overnight travel).

Primary Duties:

Executive Support and Schedule Management for the Commissioner of Agriculture

Provide Executive-level administrative support for the Commissioner of Agriculture, including managing the Commissioner’s schedule and completing critical procedural tasks on behalf of the Commissioner. Specific duties this position is responsible for include, but are not limited to:

+ Lead scheduling for the Commissioner.

+ Prepare reminders and materials, upload documents, and ensure excellent coordination with all parties prior to the Commissioner's meeting or event.

+ Help determine which staff member should represent the Department of Agriculture when the Commissioner is unavailable.

+ Gather information on logistics, audience, and topic(s) to address for any meeting, event, or speaking engagement, and properly communicate and log that information in the calendar.

+ Ensure that all meetings with the Commissioner have a meeting owner responsible for creating the agenda, running the meeting, tracking action items, and providing the agenda and any other meeting materials in advance.

+ Make appropriate travel arrangements and accommodations in accordance with the State Travel Management Program.

+ Travel with the Commissioner for all in-state travel and as needed for out-of-state travel, including driving the Commissioner.

+ Gather information to build progress reports to be submitted to the Governor’s Office monthly.

Agricultural Commission Administration and Member Support

Serve as the primary point of contact for the Colorado Agricultural Commission (Commission), consisting of nine members. In this duty, the position will implement the administrative actions needed to support the Agricultural Commission meetings and manage Commission members. Specific duties this position is responsible for include, but are not limited to:

+ Facilitating general phone and electronic communications with Commission members; serving as a primary contact and resource for members to ask questions.

+ Ensure the administrative needs of all Commission members are identified and resolved, including completing members’ travel arrangements and expense reimbursement requests.

+ Coordinates meeting schedules, designs and distributes meeting agendas, and assembles and distributes electronic meeting materials at least one week in advance of the meeting.

+ Complete meeting preparation activities for both in-office and off-site locations, including securing the location, room, and tech setup, ordering meals and refreshments, and other logistical needs.

+ Manage meeting recordings, compiling and finalizing minutes for review and approval at the next meeting, and ensuring public notices and documents are successfully uploaded in a timely manner and in accordance with state law and rule.

+ Distinguishing proper protocols between public sessions and executive sessions,

+ Manage governance and public records of the Commission, including historical changes to bylaws, meeting minutes, board compliance documents, and meeting recordings.

+ Maintain a detailed knowledge of all Commission procedural guidance bylaws and protocols and assist the Commission members in resolving any questions that may come up regarding governance of the Commission.

Event Coordination, Employee Engagement, and Technical Meeting Facilitation

Responsible for the planning and execution of various internal and public meetings, including in-person and virtual meetings such as Agricultural Commission, agency town hall meetings, workshops, all-staff meetings, external roundtables, and internal team meetings. Specific duties this position is responsible for include, but are not limited to:

+ Perform detailed scheduling and logistics for meetings, conferences, workshops, and internal and external town hall meetings. This may include arranging for rooms and food, moving furniture, getting materials to the event, scheduling attendees and presenters, and other duties as needed.

+ Setting up, leading, and providing technical support (e.g., Google Meet, Zoom, cameras) for online and hybrid meetings.

+ Create and send event invitations, agenda, minutes, and meeting materials in a timely and organized manner.

+ Serve as lead coordinator for internal agency engagement activities and special events throughout the year (e.g., Halloween, Holiday Party, Public Service Recognition Week, etc.), serving as project (event) manager responsible for managing the full event lifecycle.

+ Manage lists of meeting participants in a timely manner.

+ Traveling out of town (sometimes overnight) and driving to an off-site location in Colorado.

Managing Communications and General Administrative Duties

Serves as the first point of contact for the Commissioner, fielding inquiries from internal staff, public stakeholders, and agency partners. As the Executive Assistant, they will need to ensure communication to and from the Commissioner is timely, accurate, and clear. In addition, this position is responsible for various administrative duties necessary to support the Commissioner, Deputy Commissioner, and Regional Assistance Commissioners. Specific communication duties this position is responsible for include, but are not limited to:

+ Provide executive-level or professional service to internal and external stakeholders when they contact the Commissioner.

+ Follow up with the executive and senior team as appropriate with action items, relevant resources, and other meeting takeaways.

+ Welcome visitors to the office and ensure they have what they need, including refreshments, tech support, office space, and are connected to the correct staff.

+ Screen inquiries for the Commissioner and attempt to resolve issues quickly. Routes other phone calls, emails, and other inquiries to the appropriate Department personnel for resolution. Investigate and resolve everyday customer needs and/or complaints if possible.

+ Draft for review and submit written professional correspondence on behalf of the Commissioner.

+ Process and reconcile financial documents, including managing purchase requisitions, receiving reports, and vendor invoices for the Commissioner’s expenses.

+ Manage a commercial purchase card (P-Card) in compliance with policy and State Fiscal Rules.

+ Complete and route the necessary documentation needed for the Commissioner’s signature (authorization/approval), including official function forms, travel requests, credit card authorizations, etc.

+ Track signature files for the Commissioner and the Deputy Commissioners, including, but not limited to, personnel action forms, performance evaluation forms, and contracts.

+ Serve as a resource for the Commissioner’s Office, division directors, and their teams as necessary.

Other Duties

Performs other duties as assigned on special projects or to address immediate challenges. The position may be requested to work on special projects or tasks as needed for the Department. Specific communication duties this position is responsible for include, but are not limited to:

+ Provide regular and direct support to the Governor’s Office to plan and host agricultural-related activities, including town halls, field visits, and press events. Assist with any conference or other event hosted by the Department.

+ Provide front desk coverage support. This includes greeting and assisting guests and customers and welcoming them to CDA, answering calls and routing them to the appropriate divisions to resolve issues, questions, or concerns, and receiving, sorting, and distributing incoming mail and packages.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Please Note - As of August 27, 2025, a hiring freeze is in effect for the Colorado Executive Branch. Any positions that are posted after August 26, 2025, have been either exempted from the hiring freeze or have been approved for a waiver and the hiring process may proceed. Exempted positions include those that are critical to protecting the health, life and safety of Coloradans. Please contact CDA human resources with any questions about a (or "this" if tied to an announcement) specific job posting

The Executive Assistant is considered a hybrid position and is eligible for limited work from home and flexible work arrangements. The position has limited flexibility in their work location and schedule, subject to the weekly schedule, the Commissioner’s in-office schedule, off-site events, and job duties. The position requires in-office work when the Commissioner is in the office or a minimum of 4 days a week at the Broomfield office, and occasional travel with the Commissioner across the state (which requires occasional overnight travel).

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

Salary:

Biweekly

$2,155.27 - $3,669.77

Monthly

$4,669.75 - $7,951.17

Annually

$56,037.00 - $95,414.00

Minimum Qualification: Proven Experience, Knowledge, Skills

+ Five (5) years of professional experience supporting executive leadership that includes experience in the completion of administrative tasks, schedule management, event planning, and use of online meeting tools (Google, zoom, etc.).

+ Part-time experience will be prorated.

OR

Education and Experience

+ A combination of related education and/or relevant experience leading high-level executive administrative work that includes completion of administrative tasks, schedule management, event planning, and use of online meeting tools (Google, zoom, etc.)

Preferred Qualifications:

+ Experience in agriculture.

+ Strong track record applying quick problem-solving skills to meet short deadlines

+ Experience applying executive skills to prioritize and complete heavy workloads in a fast-paced environment

+ Strong track record working collaboratively with others.

+ Relevant experience working for the State of Colorado.

Conditions of Employment:

+ Must possess and maintain a valid Colorado Driver's License with the ability to independently travel.

+ Circumstances may require position to work outside of regular business hours.

Required Competencies:

+ Clear understanding and experience in executive administrative support.

+ Excellent interpersonal and communication.

+ Project management skills: ability to multitask, problem-solve, prioritize, create systems and processes and collaborate with and engage others.

+ Ability to work in a fast-paced environment and juggle multiple priorities, and able to react and adjust quickly to changing conditions and deadlines.

+ Detail oriented.

+ Demonstrated commitment to diversity, equity, and inclusion.

+ Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state.

+ Work well under pressure and able to maintain a good work/life balance.

+ Strong relationship management skills and excellent representation of the department in community interactions.

+ A proven track record for developing and maintaining trusted relationships with stakeholders.

+ Excellent negotiation and consensus building skills.

+ Proactive approaches to problem-solving and with strong decision-making capability.

+ Highly resourceful team-player, with the ability to also be extremely effective independently.

Important Information:

Part of, or the entire selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants.

Please submit the following:

+ Online application (completed fully) describing how you meet the minimum qualifications

+ OR If you are not able to submit an online application, a paper application is available at this link:PDF State Paper Application (Download PDF reader (https://get.adobe.com/reader/) ). Paper applications must be received (either by US mail or email to [email protected] the closing date and time of the application period listed on this announcement.

+ DD214 (if applicable)

+ Unofficial copy of transcripts (if applicable)

Factors that will be assessed:

+ Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.

+ Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement.

+ Job Fit – Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.

APPEAL RIGHTS: I f you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

Supplemental Information

Important Information: Part of, or the entire exam for this position will involve a review of the information you submit in your application material. Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received. Therefore, it is very important that you clearly describe all of your relevant experience on the application itself . Applications left blank or marked "SEE RESUME" will not be considered.

All applications that are received by the closing date of this announcement will be reviewed against the Minimum Qualifications in this announcement by a Human Resources Specialist. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

The Department of Agriculture is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Mary Hunt, [email protected] call 303-869-9006.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt upload (attach) it.

E-Verify

CDA uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

Toll–Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Describe any experience you have working in an executive assistant role.

02

Describe any experience you have leading/supporting meetings, town halls, conferences, or workshops where you had to provide the technical support for online meeting tools (google, zoom, etc.).

03

Describe your ability to work on multiple projects at one time. Give details about the projects; how you organized and prioritized your time to stay on track; and how you kept your supervisor informed of your progress.

04

Are you currently or have you previously worked for the State of Colorado?

+ Yes

+ No

05

If yes to question #4, please provide your State of Colorado ID number

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

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Website

https://careers.colorado.gov/

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