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Assistant Purchasing, Receiving and Warehouse Coordinator

Salary

$19.75 - $21.50 Hourly

Location

College of Saint Benedict/Saint John's University - St. Joseph, MN

Job Type

Non-Exempt, Support Staff, Full Time

Job Number

02141

Department

Dining Service - SJU

Opening Date

12/17/2025

+ Description

+ Benefits

Position Summary

The Culinary Services department at the Saint John's University invites applications for a full-time (0.95 FTE), benefit-eligible position of Assistant Purchasing, Receiving and Warehouse Coordinator.

Why Join Us?

The College of Saint Benedict and Saint John’s University offer a competitive and comprehensive benefits package for full-time employees, including:

+ Health, Dental, and Vision Insurance

+ 18 Paid Holidays Annually

+ Generous Vacation and Sick Leave

+ Life and Long-Term Disability Insurance

+ Tuition Remission for Eligible Dependents

+ Employer Contributions to a Retirement Plan

+ Employee Assistance Programwith access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit mycsbsju.edu/jobs.

This position supports Culinary Services all purchasing, receiving, inventory, and warehouse operations across the SJU campus. Responsibilities include receiving and inspecting deliveries, maintaining accurate product inventory, organizing and rotating stock, ensuring compliance with health and safety standards, and delivering products to dining units. The role also provides backup purchasing support, maintains clean and safe storage environments, assists with maintenance coordination, and provides guidance to student employees. In absence of the Purchasing Manager, this position follows purchasing guidelines to support the success of culinary operations.

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visitCSBSJU (http://www.csbsju.edu/about) .

The posted wage represents CSB and SJU's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon several factors, including the candidate's experience, qualifications, and skills, and may fall outside of the range indicated.

Responsibilities

Processes, Receiving & Inventory (70%)

+ Receive, inspect, sign for, and store deliveries of food, supplies, equipment, and freight for SJU Culinary Services. Ensure orders are accurate, meet quality standards, and comply with weight/quantity requirements.

+ Maintain, rotate, and organize product according to HAACP standards to ensure freshness and prevent spoilage.

+ Maintain the organization, cleanliness, and safety of all warehouse spaces, coolers, freezers, loading docks, and dumpster areas.

+ Assist with monthly physical inventory for all SJU Culinary locations, inputting data into menu management systems according to required timelines.

+ Maintain accurate records for receiving, requisitions, inventory, and deliveries.

+ Stock and replenish shelves, racks, and bins as needed for dining units.

+ Deliver and pick up food, supplies, and equipment for dining operations and catered events across campuses.

+ Assist with perpetual inventory and other inventory-related tasks.

Purchasing & Financial Support (10%)

+ Support the Purchasing Manager in maintaining inventory and purchasing products for SJU Culinary Services, which includes: The Schu, Brother Willie’s Pub, Sexton Commons, Saint John’s Preparatory School Snack bar, St. John’s Monastery, and Catering.

+ In the absence of the Purchasing Manager, assist with purchasing in alignment with financial goals, sustainability commitments, and purchasing agreements.

+ Ensure compliance with purchasing and distribution contracts.

+ Assist with coordinating vendor product rollouts or transitions.

+ Support accurate retail pricing and communicate updates to appropriate managers.

Leadership & Departmental Support (10%)

+ Act as Person in Charge (PIC) during manager absences to ensure operational continuity of the warehouse (opening/closing, staffing notifications, conflict resolution).

+ Provide event support for large and special functions, including product prep, organization, and on-site assistance.

+ Represent Culinary Services professionally in all customer, vendor, and interdepartmental interactions.

+ Attend meetings as assigned to support departmental coordination.

+ Perform other duties and assist in other culinary areas as assigned, including BOH, FOH and catering.

Personnel Support (10%)

+ Train, mentor, supervise, and support student employees assisting with receiving, stocking, and deliveries.

+ Support annual performance feedback for student employees in collaboration with the Purchasing Manager.

Qualifications

Minimum Qualifications:

+ High school diploma or equivalent.

+ Valid MN driver’s license meeting institutional driving requirements; excellent driving record.

+ ServSafe Certification or equivalent preferred; required within 6 months of hire.

+ Six or more months of experience in purchasing, receiving, or warehouse operations in a high-volume environment (food service preferred).

+ Ability to follow safety, sanitation, and HAACP procedures.

+ Strong attention to detail, organization, and communication skills.

+ Ability to plan, problem-solve, multitask, and meet deadlines.

+ Ability to read, understand, and generate reports.

+ Computer proficiency in inventory systems, data entry, and general office software.

+ Ability to manage stress and adapt to fluctuating schedules (inventory cycles, special events).

+ Ability to operate warehouse equipment: pallet jacks, hand trucks, flatbeds, basic custodial tools.

Physical Requirements:

+ Ability to perform physical tasks for extended periods, including lifting, pushing, pulling, stooping, and reaching, squatting, standing, etc. as required.

+ Ability to work safely around hazardous chemicals

+ Tolerance for temperature and humidity fluctuations, including coolers, freezers, and outdoor conditions.

+ Ability to lift up to 50 lbs independently and up to 100 lbs with team lift.

Travel Requirements:

+ Occasional travel between the campuses of the College of Saint Benedict and Saint John’s University.

+ Occasional off campus deliveries and pick-ups.

To Apply

Applications are accepted online by clicking on "Apply.” Candidates are asked to complete the application form and submit a letter of application and resume.

If you require an accommodation to participate in The College of Saint Benedict hiring process, please contact Human Resources at (320) 363-5500 [email protected] (https://www.schooljobs.com/careers/csbsju/jobs/3707920/[email protected]) .

It is the policy of CSB to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. CSB also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict is an Affirmative Action/Equal Opportunity Employer.

The College of Saint Benedict/Saint John's University (CSB/SJU) provides a comprehensive fringe benefit program. This brochure provides a summary of the current benefits offered at the College of Saint Benedict and Saint John's University.

HEALTH INSURANCE

Employees are eligible for coverage in the health insurance plan on the first of the month following date of hire. If you elect medical coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

DENTAL INSURANCE

Employees are eligible for coverage in the dental insurance plan on the first of the month following date of hire. If you elect dental coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

LIFE INSURANCE

CSB/SJU provides a Basic Life and Accidental Death and Dismemberment (AD&D) policy to employees. This insurance is effective on the first of the month following date of hire. The amount of term insurance provided is based on your annual salary.

You may also purchase additional life insurance in increments of one, two, three, or four times your annual salary. There is also a dependent life insurance package available.

LONG-TERM DISABILITY

After one year of benefit eligible employment, CSB/SJU provides disability coverage in the event of an illness or injury that prevents you from working.

VACATION

Paid vacation is accrued based upon FTE and the number of years employed. Vacation is cumulative from year to year to a maximum of 240 hours.

Employees working 100% time receive the following:

Vacation days per year Years employed

16 days 1-10 years

20 days 11+ years

HOLIDAYS

Full-time employees receive 18 paid holidays a year.

FLEXIBLE SPENDING ACCOUNTS

HEALTH SAVINGS ACCOUNT

These plans allow employees to set aside part of their salary on a pre-tax basis to pay for IRS approved expenses.

VISION PLAN

This voluntary plan offers affordable vision coverage for routine eye exams, eyeglass lenses and frames, and contact lenses. Discounts on hearing exams and hearing aids are also included.

TUITION REMISSION

Tuition remission is an educational benefit provided by CSB/SJU. A full time employee and spouse (if applicable) are eligible for tuition free educational benefits the first full semester after six months of employment. Full time employees may enroll for one undergraduate course per term, which includes summer; up to a maximum of 2 courses per year.

There is also a tuition remission program for dependent children of full time employees. This program provides a financial resource to a son or daughter for meeting the tuition costs of undergraduate education. Eligibility begins the fall or spring semester following 2 years (24 months) of continuous full-time employment.There are also two consortia programs in which CSB/SJU participate where employees' children may apply for scholarships to attend other colleges/universities.

Tuition assistance is also available at Saint John's Preparatory School for the dependents of full-time employees.

PARENTAL LEAVE

A paid leave (up to 15 days) will be granted to eligible employees upon the birth or adoption of a child, pro-rated based on FTE. New employees are eligible for this benefit after twelve months of employment.

SICK LEAVE

Full-time employees earn up to 9 days of sick leave per year, pro-rated based on FTE.

Sick leave is cumulative from year to year up to a maximum of 720 hours (90 days). Employees may also use accumulated personal sick leave to care for ill family members.

EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program (EAP) is a free counseling resource available to

all employees and immediate family members.

RETIREMENT

Defined Contribution Plan

CSB/SJU provides a retirement program for all qualified full time employees. The program is administered by Teachers Insurance and Annuity Association (TIAA).

Enrollment in the retirement plan will be effective the first day of the month following the date of hire unless the employee elects to opt-out.

The employee/employer contributions are as follows:

Year Employee Contribution CSB/SJU Contribution

1 3% 1%

2 3% 3%

3 3% 5%

4 3% 7%

5 3% 9%

Supplemental Tax Deferred Annuity Plan

In addition to the regular plan, a benefit eligible employee may voluntarily elect to contribute to this plan.

CONTACT INFORMATION

Saint John's University College of Saint Benedict

Human Resources Office Human Resources Office

Quadrangle 127 Schoenecker

Collegeville, MN 56321 St. Joseph, MN 56374

Phone (320) 363-5500 Phone (320) 363-5500

Fax (320) 363-6092 Fax (320) 363-6092

* Benefits subject to change annually Revised 11/22/24

Employer

College of Saint Benedict/Saint John's University, Order of Saint Benedict

Address

37 South College Ave

Saint Joseph, Minnesota, 56374

Phone

(320) 363-5500

Website

http://www.csbsju.edu/