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Job Description

The AP, Payroll, and Bookkeeping Specialist is responsible for managing day-to-day financial operations, including accounts payable, payroll processing, and general bookkeeping. This role ensures accurate financial records, timely payments, compliance with regulations, and smooth financial workflow to support overall business operations.

Responsibilities:

Accounts Payable (AP)

• Receive, verify, and process vendor invoices and employee expense reports.

• Ensure proper coding and approvals for all invoices.

• Prepare weekly or scheduled payment runs (checks, ACH, wires).

• Reconcile vendor statements and resolve discrepancies.

• Maintain vendor files and ensure accurate recordkeeping.

• Monitor AP aging and assist with cash-flow planning.

• Generate and distribute 1099’s on an annual basis

Payroll

• Process bi-weekly payroll for all employees.

• Verify timesheets, overtime, PTO, and other payroll-related changes.

• Maintain employee payroll records and ensure compliance with labor laws and company policies.

• Calculate and process payroll taxes, deductions, garnishments, and benefits.

• Coordinate with HR regarding new hires, terminations, and compensation updates.

• Generate and distribute pay stubs and year-end tax forms (W-2, 1099, etc.).

Bookkeeping & General Accounting

• Perform daily and monthly bookkeeping tasks including journal entries and account reconciliations.

• Manage the general ledger and assist with month-end and year-end close.

• Reconcile bank accounts, credit cards, and petty cash.

• Support budgeting, forecasting, and audit preparation.

• Maintain organized digital and physical financial records.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 2–5 years of experience in AP, payroll, and bookkeeping roles.

• Strong knowledge of accounting principles and payroll practices.

• Proficiency with accounting software (e.g., Sage, paylocity).

• Advanced skills in Microsoft Excel.

• Excellent attention to detail, accuracy, and problem-solving ability.

• Strong communication and organizational skills · Associate or Bachelor’s degree in Accounting, Finance, or related field (preferred).