• Department Coordinator

    WMCHealth (Valhalla, NY)


    Department Coordinator

     

    Company: NorthEast Provider Solutions Inc.

     

    City/State: Valhalla, NY

     

    Category: Clerical/Administrative Support

     

    Department: Ophthalmology

     

    Union: No

     

    Position: Full Time

     

    Hours: Mon-Fri, 830a-5p

     

    Shift: Day

     

    Req #: 45700

     

    Posted Date: Dec 18, 2025

     

    Hiring Range: $31.68-$39.83

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/31308) Internal Applicant link

    Job Details:

    Job Summary:

    The Department Coordinator will support the Chairman/ Director with their academic and administrative needs and assist the other with their programing needs. The Department Coordinator will also coordinate the daily activities for the Department.

    Responsibilities:

    + Scheduling meetings, coordinating with practice schedules, booking conference rooms, setting up teleconferences and preparation of materials and binders.

    + Keeping up with the ordering of supplies for the administrative office and fellows.

    + Coordination of the daily activities for the Department.

    + Recruitment efforts of the department include interview arrangement, credentialing and onboarding.

    + Overseeing and maintaining inventory levels in the procedural and clinic space.

    + Helping to collaborate with referring physicians

    + Maximize electronic healthcare record for efficiency and billing

    + Interact with patients and address complaints or testimonies for marketing

    + Daily Census updates.

    + Keep attending and fellow state licenses (eg. DEA) up to date.

    + Save and organize CME credits on the share drive.

    + Order office supplies through Staples. Pantry items bought with petty cash/departmental funds.

    + Assistant to the department of physicians.

    + Keep all calendars, passwords and memberships up to date.

    + Schedule/Coordinate all meetings.

    + A/V support for virtual meetings.

    + WMC Travel Expenses.

    + Catering requests.

    + Reimbursements for licenses, conferences, memberships etc.: “Travel and Expense Reimbursement Form” needs to be filled out and sent to the manager.

    + Work on coverage (Inpatient, Consult, and Outpatient) schedule with physicians.

    + Monthly department meeting scheduling and minutes.

    + Maintain relevant metric reports as defined by attendings and administration.

    Qualifications/Requirements:

    Experience:

    1–2 years in administration, required.

    Education:

    High school diploma or equivalent required. Associates degree from an accredited institution preferred..

    Licenses / Certifications:

    N/A

    Other:

    Special Requirements: good communication and computer skills

    About Us:

    NorthEast Provider Solutions Inc.

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/31308) Internal Applicant link

     

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