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Job Description

The University of Washington Botanic Gardens (UWBG) seeks a Part-Time, Temporary **Facilities Coordinator** to support the activities of a vibrant botanical garden.

Reporting to the UWBG Associate Director and Curator, this role will collaborate with multiple UWBG teams, University units, and external partner organizations to coordinate all building and facilities needs.

The UWBG Facilities Coordinator is responsible for managing multiple building spaces at both the Center for Urban Horticulture (CUH) and the Washington Park Arboretum (WPA). This role coordinates with UW Facilities and Seattle Parks and Recreation to request repairs and maintenance work and ensure a safe working environment.

Successful applicants will be able to communicate clearly and work patiently and productively in a diverse setting with staff, faculty, students, and the public. This role requires schedule flexibility and the ability to take initiative and work independently. Strong candidates will be able to prioritize while managing multiple activities and have robust organizational and investigative skills to manage and follow up on work for all building spaces. This role is expected to contribute to a service-oriented, collaborative culture and remain calm and effective in high pressure and emergency situations.

FACILITIES MANAGEMENT

+ Serve as the key contact and building coordinator for buildings at the Center for Urban Horticulture and the Washington Park Arboretum, providing 24/7 on-call support for all building issues as needed.

+ Coordinate facilities needs for multiple buildings in compliance with organizational policies, Environmental Health & Safety (EH&S) guidelines and municipal fire codes. This includes Merrill Hall, NHS Hall, Isaacson Hall, Douglas Research Conservatory, and associated outbuildings at the Center for Urban Horticulture and greenhouses, historic caretakers’ cottage, and associated buildings at the Washington Park Arboretum, both locations located on or near the UW Seattle Campus.

+ Maintain day-to-day operations of facilities, parking lots, and grounds in coordination with horticulture staff, including tracking maintenance requests, submitting work orders, scheduling routine and emergency maintenance and repairs with outside vendors as needed.

+ Hire/supervise outside contractors for Arboretum buildings including janitorial, pest control, etc.

+ Coordinate with UW School for Environment & Forest Sciences Building Coordinator, UW Facilities, UW IT, and Seattle Parks and Recreations Dept for reporting and repair of all building maintenance issues, including HVAC, electrical, roofing, plumbing, security, and alarm systems.

+ Manage all reporting requirements for facilities maintenance. Ensure compliance with federal ADA guidelines.

+ Manage communications with building occupants regarding maintenance, repairs, and safety issues.

+ Participate in the CUH Space and Office Committee; coordinate space assignment and space utilization for offices and work areas including moving/relocation, furniture, equipment, telephones, computers, physical plant, vendors, and other necessary parties.

+ Manage building access including maintaining the key database, managing key distributions, assignments and deposits; loaning out keys as needed to UW Facilities technicians, visitors, and maintaining the CAAMS exterior lock database at CUH.

SAFETY COMPLIANCE MANAGEMENT

+ Serve as the emergency contact for UW Police Department, Seattle Police Department, and City of Seattle Fire Department; respond to all emergencies and provide after-hours support as needed.

+ Serve as the fire safety representative; schedule and coordinate evacuation and earthquake drills; manage safety plans and evacuation maps and distribute to building occupants; offer training where necessary. Coordinate with Seattle Fire Department Permit office to arrange for site visits, inspections and bill payments.

+ Monitor compliance with UW Environmental Health & Safety and related offices on all safety-related policies and procedures.

+ Serve as a member of partner Safety Committees as needed, sharing knowledge and distributing information to building occupants.

FINANCIAL AND ADMININSTRATIVE COORDINATION

+ Project, initiate, and approve expenses relating to building operations, maintenance, and compliance.

+ Create long-term building assessments with multi-year priority list and stages for aging infrastructure and other facility needs.

+ Maintain organized record-keeping systems.

Minimum requirements

+ High school graduation or equivalent AND two years of experience in facilities management .

_Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration._

Desired qualifications

+ Self-directed, with strong ability to work independently.

+ Ability to work a flexible, in-person schedule.

+ Strong interpersonal skills with ability to provide service-oriented support to staff, faculty, and students; communicate clearly; and work collaboratively across multiple teams and partner organizations.

+ Persistence, and ability to navigate multiple bureaucracies, to follow up, and to advocate for action when necessary.

+ Valid Washington State driver’s license with self-transportation between sites (CUH and WPA).

+ Demonstrated ability to work well with multiple people and persons from diverse backgrounds.

+ Demonstrated proficiency with computing environment, including Macs and PCs, Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint, Planner and SharePoint), Workday.

+ Strong communication skills, with the ability to communicate effectively both written and verbally.

+ Experience in higher education, non-profit organizations, public gardens, or other public-facing organizations.

Compensation, Benefits and Position Details

Pay Range Minimum:

$22.28 hourly

Pay Range Maximum:

$29.77 hourly

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

0.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.