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Details

**Open Date** 12/18/2025

**Requisition Number** PRN43876B

**Job Title** Administration Management

**Working Title** Executive Assistant

**Career Progression Track** M00

**Track Level** M4 - Senior Manager, M3 - Manager, M2 - Senior Supervisor

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

8 am – 5 pm

**VP Area** President

**Department** 01948 - Facilities Support

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $52K-$107K

**Close Date** 03/18/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Executive Assistant reports to the AVP of Facilities and will work in close cooperation with the AVP , Exec Director, and Sr Director of Facilities. The primary role is to support the AVP of Facilities and provide administrative leadership for U Facilities including managing complex calendar and communications, supervising administrative managers, coordinating internal operations; and ensuring timely preparation of meeting materials for the Sr Leadership Team, Board of Trustees, and Legislature. The position serves as a key partner in advancing the goals and processes of the U Facilities department through cross-functional collaboration and communications.

Senior Supervisor, Administration Management- Level II

Provide leadership and direction to teams within the university, overseeing their operations and performance. Develop and implement unit-level strategies to support various academic or administrative departments. Manage budgets, resource allocation, and forecasting for assigned areas, ensuring efficient use of university resources. Coordinate with HR to address escalated workforce issues and ensure compliance with university policies and procedures. Drive initiatives to enhance productivity and effectiveness across departments.

Manager, Administration Management- Level III /IV

Assist in managing departmental activities within the university, focusing on operational effectiveness. Implement organizational strategies to drive operational excellence. Assist in managing budgets and resource allocation across departments to support the organization’s strategic objectives. Monitor performance metrics, identify areas for improvement, and implement solutions to enhance efficiency and effectiveness. Assist departments with workforce operations matters. Partner with University HR to address complex workforce issues and ensure compliance with university policies and regulations.

Responsibilities

Additional Responsibilities;

Provides direct administrative support to Administration of the University, its colleges and Hospitals and Clinics.

-Resolves a variety of complex administrative problems for faculty, staff, students and the public.

-Provides administrative assistance for University executives.

-Assists with the development and implementation of department policies.

-Assists in the formulation of department budgets and oversees budget records and reports.

-Researches, analyzes and prepares administrative and statistical reports and documents.

-Represents executives at meetings as required.

-May supervise the activities of support staff including planning and organizing the department workflow, conducting performance evaluations and making salary recommendations.

-Coordinating special projects and supporting cross-functional initiatives and strategic planning

-Supporting preparation of presentations and reports for university executives, trustees and internal/external stakeholders

Supervisor, Administration Management

Directly supervise team members in day-to-day operations, ensuring adherence to university policies and procedures. Assist in planning and implementing unit-level strategies to support academic and administrative functions. Monitor team performance metrics, provide coaching and feedback, and contribute to workforce management decisions. Collaborate with University HR to address employee concerns and align team activities with the university’s mission and objectives.

Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

This is a Supervisor-Level position in the Management track.

Job Code: M28291

Grade: M16

Senior Supervisor, Administration Management

Provide leadership and direction to teams within the university, overseeing their operations and performance. Develop and implement unit-level strategies to support various academic or administrative departments. Manage budgets, resource allocation, and forecasting for assigned areas, ensuring efficient use of university resources. Coordinate with HR to address escalated workforce issues and ensure compliance with university policies and procedures. Drive initiatives to enhance productivity and effectiveness across departments.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Senior Supervisor-Level position in the Management track.

Job Code: M28292

Grade: M17

Manager, Administration Management

Assist in managing departmental activities within the university, focusing on operational effectiveness. Implement organizational strategies to drive operational excellence. Assist in managing budgets and resource allocation across departments to support the organization’s strategic objectives. Monitor performance metrics, identify areas for improvement, and implement solutions to enhance efficiency and effectiveness. Assist departments with workforce operations matters. Partner with University HR to address complex workforce issues and ensure compliance with university policies and regulations.

Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

This is a Manager-Level position in the Management track.

Job Code: M28293

Grade: M18

Minimum Qualifications

**EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

**Supervisor, Administration Management:** Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

**Senior Supervisor, Administration Management:** Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

**Manager, Administration Management:** Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Preferences

Bachelor’s degree in Business, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience; demonstrated knowledge of finance and budgeting and public relations skills and demonstrated human relation and effective communication skills are also required.

This position has no responsibility for providing care to patients.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

_The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

_The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

_To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_

_Director/ Title IX Coordinator_

_Office of Equal Opportunity and Affirmative Action ( OEO /AA)_

_383 University Street, Level 1 OEO Suite_

_Salt Lake City, UT 84112_

_801-581-8365_

[email protected]_

_Online reports may be submitted at_ **oeo.utah.edu**

_For more information:_

https://www.utah.edu/nondiscrimination/

_To inquire about this posting, email:_

[email protected]

_or call 801-581-2300._

_The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._

_This position may require the successful completion of a criminal background check and/or drug screen._

_https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._