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Position Details

Position Information

Announcement Number STAFF - VA - 26222

For questions regarding this position, please contact:

Suzi Taylor

406-994-2336

[email protected]

Classification Title Research Professional

Working Title Grants Specialist

Brief Position Overview

The primary role of this position is oversight and execution of all aspects of both fiscal management of these programs as well as reporting and evaluation as required by the funding agencies (which currently include NSF , NASA and DoD). The grant manager provides administrative, accounting and reporting functions, and supports the Center director in budgeting and administrative tasks. The grant manager will work closely with OSP , FSS , HR, the EHHD dean’s office, and other MSU offices as needed. The grant manager reports to the SMRC director.

Position Number 4CSMRC25

Department Sci Math Resource Center

Division College of Education, Health & Human Development

Appointment Type Professional

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation

FTE 0.5 -0.75

Benefits Eligible Eligible

Salary $26.44 per hour, commensurate with experience, education, and qualifications

Contract Type LOA

If other, please specify

Recruitment Type Open

Position Details

General Statement

We seek an experienced grant manager to support oversight of SMRC’s grant-funded portfolio, which currently has combined annual budgets of over $2M and offers salary support to more than 10 professional and classified staff; TT and NTT faculty; and students.

Duties and Responsibilities

+ In coordination with the SMRC director, help to prepare budgets and content in support of specific projects and grants.

+ Manage awarded grants and projects to ensure fiscal accountability, including personnel FTEs, contracted service agreements, etc.

+ Support program evaluation and reporting with budgetary data, program impacts and percentage of effort analysis.

+ Oversee submission of timely and accurate reporting as required by funding agencies.

+ Serve as the primary contact for procurement of equipment and services using grant funds.

+ Serve as point of contact for internal and external communications related to the duties of the position.

+ Serve as liaison with Fiscal Shared Services for accounting services.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Bachelor’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.

+ Fiscal management experience, including preparing and monitoring budgets and financial reports with a high level of accuracy.

+ Reporting and evaluation experience, including overseeing the collection of IRB -protected research data.

+ Able to interpret, apply and communicate a wide variety of policies and procedures to students, staff and faculty and analyze complex reports.

+ Experience using computerized accounting systems, spreadsheets, databases, and word processing software.

+ Able to organize and prioritize workload and deadlines and handle complex situations while working under minimal supervision.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Master’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.

+ Demonstrated interest in STEM education and outreach.

+ Experience with payments to external vendors/contractors in a higher education setting, such as travel expense vouchers, contracted service agreements, and guest speaker authorizations.

+ Experience with sourcing and purchasing supplies and equipment while following appropriate organizational procedures.

+ Experience with federal grants and large, complex, multi-disciplinary funded projects.

+ Demonstrated skills with grants and contracts administration and reporting, including knowledge of federal rules and regulations.

+ Knowledge of MSU and State of Montana policies and procedures.

The Successful Candidate Will

+ Work effectively both independently and in a team-orientated manner, under minimal supervision.

+ Have excellent written and oral communication and interpersonal skills.

+ Provide evidence of strong decision-making skills and initiative.

+ Exercise adaptability to changing priorities while maintaining a positive, effective and professional approach.

+ Develop and maintain effective working relationships with a wide range of constituents both internal and external to the organization.

+ Appropriately handle sensitive and confidential information.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date At the conclusion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on January 2, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.