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Overview

The Administrative Assistant performs clerical, reception, and support functions for the professional staff of the emergency department (75%) and pastoral care department (25%). This position helps to ensure overall coordination of schedules for emergency department director, manager, and medical director(s) and to a lesser extent pastoral care staff and additional emergency room staff. This position is responsible for department communication responsibilities as directed by department leadership.

Qualifications

Certifications: , Education: , Work Experience: Administrative assistant

Responsibilities

Schedules meetings and arranges appointments for department. Prepares and/or provide necessary documents for use in meetings. Attend meetings as requested to take minutes.

Manages appointments on leaders' calendars, prepares correspondence as directed.

Assists in resolution of technology and environment issues for Emergency Department and Pastoral Care department including entering work requests for a variety of needs.

Ensures that work/comp claim forms are completed properly by the Emergency Department Physicians.

Enters data into scheduling software programs for ED nursing and tech staff, checking for accuracy.

Arranges details (food, location, invitations) for department events as directed by leadership.

Assists leadership in providing structure for any office intern to learn supporting roles in a hospital setting

Manages travel plans and forms for corporate travel as directed by leadership.

Manages record keeping, reminders, and reporting for ED Physicians of continuing medical education hours and non-stipend work hours.

Assists in onboarding new department employees in the hospital systems as directed by leadership.

Welcomes local clergy and other visitors to pastoral care office. Answers the general pastoral care phone line and appropriately relays messages to pastoral care staff.

Manages local clergy database ensuring badge requests, computer network sign on requests are fulfilled. Provides customer service to area clergy.

Performs other duties as assigned including but not limited to maintaining the professional appearance of the Emergency Department and Pastoral Care Department.

About Us

Find it here.

Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance – and opportunities meet flexibility. Find it all at Carle Health.

Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Health Alliance™. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

_We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [email protected]._

Compensation and Benefits

The compensation range for this position is $16.03per hour - $25.97per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.

Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.