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Job Description

Mission/ Position Description Summary

The mission of the Administrative Associate at HVJ South Central-Austin will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role the candidate will ensure that all administrative duties are processed efficiently and in accordance with company policies, contract terms and deadlines.

Responsibilities Include:

• Completes CoMET operational requirements by scheduling and assigning administrative projects and expediting work results.

• Exhibits polite and professional communication via phone, e-mail, and mail.

• Supports team by performing tasks related to organization and strong communication including filing, typing, copying, and scanning.

• Provides administrative support to ensure efficient operation of CoMet department.

• Contributes to team effort by accomplishing related results as needed

• Strong administrative Skills

• Assist CoMet team with completing reports.

• Ensuring all department deadlines are met

• Managing Processes

Analyzing reports to ensure accuracy.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Key Criteria/Requirements

• High school diploma or equivalent education required.

• 2-3 years of administrative assistant experience preferred.

• Basic mathematical skills preferred.

• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Required

• Knowledge of Deltek Vision; Qest software; smart sheets are a plus.

• Valid driver’s license and current automobile insurance

• Ability to work well indepndently and in collaboration with other staff members

• Ability to learn new software

Key Accountabilities:

• Professionalism

• Problem Solving

• Strong Verbal Communication

• Strong Organizational Skills

• Team Player

• Data Entry

• Invoicing experience a PLUS

• Detailed oriented

• Ability to Multi-task Plus

• Invoicing experience