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Job Description

UW’s Department of Surgery has an exciting opportunity for a Grants and Contract Manager/Specialist, which is part of UW School of Medicine’s Department of Surgery.

The Grants and Contract Manager/Specialist manages post-award administration of a portfolio of grant and contact projects and management of budgets and financial aspects of the grants.

As an integral member of the team, the Grants Manager collaborates/works with faculty and staff to provide Post Award Administration (75%), Administrations (15%) AND Pre-Award Administration (10%).

The successful candidate will be skilled at having a thorough understanding of grant management, in accordance with all applicable rules and regulations, and be able to effectively communicate with principal investigators (PIs), program managers, finance staff and sponsors.

Our Mission and How This Position Contributes to the Department of Surgery and the University:

Research is a critical part of the University’s mission. With over $500 million in research funding in the School of Medicine, alone, it is important that each area of the SoM, not only do the research work, but that research is carefully administered. The Department of Surgery conducts research in all areas/disciplines of the department. The department’s research has produced game-changing research, including, clinical trials on “heart in a box,” as well as whether appendicitis can be successfully treated with medication, rather than surgery.

The Grants Manager is responsible for the post-award financial management of awards received and proposals submitted by the divisions of Cardiothoracic Surgery, Plastic Surgery, Vascular Surgery and Transplant Surgery in the Department of Surgery. The Grants Manager will work as part of the Department of Surgery’s centralized grant administration team to ensure compliance with all aspects of grant management. This position reports to the Assistant Director of Finance and Research Administration.

The Department of Surgery is among the largest clinical departments within the School of Medicine, and its strategic and financial impact on UW Medicine are disproportionately greater than the size of the department. The department has grown substantially over the last 3-4 years, by about 25% -- and we continue to appropriately, but rapidly, add faculty, programs, and staff. As of January 2025, the department composition is 151 paid professorial track academic faculty located at all the UW clinical sites; 161 clinical faculty located throughout the community and WWAMI region; Four (4) ACGME residency programs (General Surgery, Plastic Surgery, Cardiothoracic Surgery and Vascular Surgery) with 107 residents in these four programs. 20 ACGME and research fellowships; 150 administrative and research staff, and has approximately a $100 million annual department operating budget. More information about the Department of Surgery can be found at https://uwsurgery.org/ .

All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies:

+ **Quality Focus:** strives to deliver the best possible service and results and continuously seeks opportunities for improvement.

+ Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development

+ **Planning & Organization:** completes work in a timely, efficient, and resourceful manner

+ Key attributes: priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative

+ **Teamwork & Relationship Building:** builds and fosters positive working relationships with others to achieve shared objectives.

+ Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability, and integrity

+ **Equity, Diversity, and Inclusion:** values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice.

+ Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment

Job Minimum Requirements:

+ Bachelor’s degree in business, finance, healthcare administration, accounting, or other similar.

+ Minimum 3 years of experience in finance, accounting or research administration.

+ Must demonstrate excellent written and oral communication skills.

+ Proficiency in MS Office (Word, Excel, and Outlook).

+ Demonstrated ability to work with faculty and senior staff on major projects with minimal supervision.

+ Demonstrated ability to be well-organized, accurate, detail oriented, customer service oriented, a team-player, flexible and resourceful

Desired Qualifications:

+ 3 -4 years’ experience academic research administration

+ Prior experience with UW systems and databases, specifically SAGE, Workday and MyFD as well as eRA Commons

Conditions of Employment:

+ 100% remote work

Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

We hope you will apply and please learn more about our department, values, and core competencies at https://uwsurgery.org/about/staff/ .

Compensation, Benefits and Position Details

Pay Range Minimum:

$70,008.00 annual

Pay Range Maximum:

$101,448.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.