• Work Control Coordinator - Pennsylvania Hospital

    Penn Medicine (Philadelphia, PA)


    Description

    Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

     

    Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

    Summary:

    + The Work Control Coordinator supports the Engineering Department and Security Services. Areas of support include Clerical duties such as creating various memos & correspondence as well as submitting reports, forms, specifications, contracts, construction documents, and safety correspondence and assuming the duties of the Administrative Coordinator as needed.In addition, this position oversees the maintenance management system SOMAX for Pennsylvania Hospital, working with management and Engineering staff to ensure the SOMAX is up to date and accurate for Preventive Maintenance and Repair Work Orders.

    Responsibilities:

    + Receives and generates work requests utilizing electronic systems, dispatches jobs, and distributes to appropriate shops and works directly with vendor to troubleshoot system as needed.

    + Returns phone calls and emails promptly.

    + Opens, Sorts, and distributes mail.

    + Records all expenditures spent on capital projects and compile data necessary to complete various monthly reports utilizing.

    + Contact outside contractors for service as required.

    + Maintains all departmental, project, construction, safety and general correspondence files.

    + Compiles data necessary to complete various monthly reports utilizing various software packages.

    + Manage department calendar.

    + Creates and distributes statistical reports from SOMAX monthly and meets with the Team Leaders to review

    + Open work orders and ensure their timely completion and to identify all costs related to the job

    Education or Equivalent Experience:

    + H.S. Diploma/GED (Required)

    + 2+ years Working with MS Excel, Word, and mobile devices required.

    + Associate's Degree in Information Technology preferred.

    + 2+ years Experience working with a Physical Plant and SOMAX or other work order systems preferred.

     

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

     

    Live Your Life's Work

     

    We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

    REQNUMBER: 296686