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Operations and Communications Coordinator, Knight-Hennessy Scholars

Stanford, California, United States

New

Administration

Post Date 1 day ago

Requisition # 107962

Unit Description

The goal ofKnight-Hennessy Scholars(KHS) is to select and support a multicultural and multidisciplinary cohort of scholars, and prepare them for leadership roles in academia, industry, government, nonprofits, and the community at large. Leadership in the modern world requires multicultural and multidisciplinary understanding. Thus, KHS brings together scholars from around the world and from many disciplines to create a learning environment that will help prepare all our scholars for leadership in a highly diverse and complex world. Through its King Global Leadership Program, KHS seeks to strengthen values, build skills, develop knowledge, and create a community that will lead to lifelong relationships with a network of global leaders.

JOB PURPOSE:

Knight-Hennessy Scholars seeks an Operations and Communications Coordinator for administrative, marketing, and operational support, reporting to the Director of Operations.

CORE DUTIES:

+ Draft and/or generate routine communications; coordinate production (creating, formatting, copying, etc.) and dissemination of documents, such as presentations, complex reports, brochures, and videos.

+ Maintain approved content on websites and social media.

+ Support the work of the Marketing team with analysis and reporting, filming and photography, preparing display advertising, and supporting key marketing projects.

+ Process and monitor routine financial transactions for KHS credit card and travel cards, purchase orders, contracts, supply orders, and scholar-aid payments which may include researching and resolving discrepancies.

+ Monitor Stanford finance and travel policy changes, and update KHS staff and guides as needed.

+ Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of finance policies and procedures.

+ Plan and schedule visits from external speakers based on consultation; resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

+ May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

+ Assist Marketing, Program, Operations, and Admission groups with administrative tasks as needed and approved by manager.

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and three years of administrative experience, or combination of education and relevant experience. College degree preferred.

Knowledge, Skills and Abilities:

+ Proficient computer skills and demonstrated experience with office software, graphic design and video editing software, and email applications.

+ Demonstrated success in following through and completing routine tasks.

+ Strong organizational skills and attention to detail.

+ Strong verbal and written communication skills.

+ Excellent customer service and interpersonal skills.

+ Ability to prioritize and multi-task.

+ Resourceful, proactive, and takes initiative to solve problems.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

+ Constantly perform desk-based computer tasks.

+ Frequently sitting.

+ Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

WORK STANDARDS:

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

+ **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

+ **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources.

+ **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

+ **Discovery and fun.** Stroll through historic sculptures, trails, and museums.

+ **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more.

_The expected pay range for this position is $31.97 to $38.40/hr. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs._

_At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _https://cardinalatwork.stanford.edu/benefits-rewards_ _) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._

_The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._

_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a c_ _ontact form_ _._

_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._

Additional Information

+ **Schedule: Full-time**

+ **Job Code: 4097**

+ **Employee Status: Regular**

+ **Grade: E**

+ **Requisition ID: 107962**

+ **Work Arrangement : Hybrid Eligible**