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Details

**Open Date** 12/18/2025

**Requisition Number** PRN43892B

**Job Title** Facilities Management

**Working Title** Supervisor, Facilities Management

**Career Progression Track** M00

**Track Level** M2 - Senior Supervisor, M1 - Supervisor

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday – Friday operating hours are 6am to 4pm, hours to be worked out with manager

**VP Area** President

**Department** 01750 - ENGINEERING DISTRICT

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $65,000 - $80,000 per year

**Close Date** 03/15/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Facilities Management:

Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities’ organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities’ security, in the absence of dedicated security staff. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Oversees the maintenance and operation of buildings, ensuring they function efficiently and safely, particularly the visible building assets. This includes managing custodial and landscaping maintenance staff, coordinating repairs, developing preventative maintenance plans, and managing budgets for building maintenance. Manages custodial, landscaping, elevator, pest control, and other maintenance contracts. They also play a role in ensuring compliance with regulations and safety standards, as well as coordinating with other departments and stakeholders.

Key Responsibilities

+ Supervising Custodial & Landscaping Maintenance Staff:

+ Hiring, training, and managing maintenance personnel, including performance appraisals and disciplinary actions.

+ Manage payroll & absence management

+ Create and manage shift assignment sheets

+ Manage staff schedules (on call, overtime, event schedules, etc)

+ Manage equipment proper use, maintenance & safety

+ Customer Service

+ Collaborating with other university departments, project managers, and external contractors on maintenance and construction projects.

+ Conduct regular inspections to ensure standards are consistently met.

+ Regularly meet with customers to make sure their needs are being met.

+ Act as point of contact for building managers, resolving maintenance related issues

Contract Management

+ Develop, solicit, and manage long term maintenance contracts

+ Manage vendor relationships by providing timely feedback and constructive solutions designed to aid vendor performance

+ Prepare scopes of work and collect quotes from vendors and contractors on individual projects

+ Ensure all contracts comply with legal, regulatory, and corporate standards.

+ Maintain accurate and organized contract databases; ensure timely updates and audits.

+ Manager Tasks

+ Coordinating Repairs and Maintenance – Overseeing the scheduling and completion of repairs, preventative maintenance, and emergency maintenance on visible building assets.

+ Developing and Implementing Maintenance Plans – Creating and executing plans to ensure maintenance tasks are performed regularly in order to maintain the University maintenance standards.

+ Managing Budgets – Developing and managing budgets for building maintenance, including labor, materials, and equipment.

+ Ensuring Compliance – Ensuring that all building maintenance activities comply with relevant regulations, safety standards, and university policies and that employees are properly trained.

+ Assist and fill in for peers as needed.

Supervisor, Facilities Management

Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities’ organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities’ security, in the absence of dedicated security staff. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.

Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

This is a Supervisor-Level position in the Management track.

Job Code: M22601

Grade: M15

Senior Supervisor, Facilities Management

Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities’ organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities’ security, in the absence of dedicated security staff. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Senior Supervisor-Level position in the Management track.

Job Code: M22602

Grade: M16

Minimum Qualifications

**EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

**Supervisor, Facilities Management:** Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

**Senior Supervisor, Facilities Management:** Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

+ Bachelor’s degree in a related field (Facilities Management, Engineering, etc.) or equivalent experience.

+ Proven experience in facilities management, including supervision, budgeting, and project management.

+ Strong technical knowledge of building maintenance (custodial & landscaping)

+ Excellent communication, interpersonal, and problem-solving skills.

+ Ability to work independently and as part of a team.

+ Experience with building automation systems and CMMS (Computerized Maintenance Management Systems) is often preferred.

+ Knowledge of relevant codes and regulations.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

_The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

_The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

_To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_

_Director/ Title IX Coordinator_

_Office of Equal Opportunity and Affirmative Action ( OEO /AA)_

_383 University Street, Level 1 OEO Suite_

_Salt Lake City, UT 84112_

_801-581-8365_

[email protected]_

_Online reports may be submitted at_ **oeo.utah.edu**

_For more information:_

https://www.utah.edu/nondiscrimination/

_To inquire about this posting, email:_

[email protected]

_or call 801-581-2300._

_The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._

_This position may require the successful completion of a criminal background check and/or drug screen._

_https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._