• Sales Coordinator | Full Time

    Omni Hotels (Amelia Island, FL)


    Location

     

    Omni Amelia Island Resort & Spa

     

    At Omni Amelia Island Resort & Spa guests can explore 3.5 miles of pristine beach and scenic marshlands while enjoying luxurious oceanfront accommodations, world-class resort pools, championship golf, full-service spa, endless dining options and family-friendly activities.

     

    Omni Amelia Island Resort and Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Resort & Spa may be your perfect match.

    Job Description

    Handles all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our guests.

    Responsibilities

    + Schedules and prioritizes work load to meet deadlines of all managers.

    + Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.

    + Maintains reader files.

    + Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.

    + Checks own mailbox in the morning and afternoon.

    + Answers calls to sales office by third ring.

    + Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)

    + Enters group information (sites, resumes) in Access.

    + Enters work orders in Synergy as directed by managers.

    + Assists unassigned managers as needed.

    + Updates bulletin boards on assigned months.

    + Gathers materials and mails packages to clients as necessary.

    + Takes detailed inquiry leads and submits to appropriate manager.

    + Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)

    + Processes outgoing mail.

    + Covers for reception during lunch

    + Takes minutes at committee/assistant meetings as directed.

    + Participates in schedule rotation for late coverage on days the office closes early.

    Qualifications

    + Must be able to work alone as well as work well with others.

    + Must have good communication skills.

    + Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).

    + Previous knowledge of Delphi, Opera and Synergy preferred.

    + Must have good organizational skills.

     

    Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp\_formattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to [email protected].

     

    Job LocationsUS-FL-Amelia Island

     

    Posted Date2 days ago(12/17/2025 3:25 PM)

     

    Requisition ID 2025-130585

     

    # of Openings 1

     

    Category (Portal Searching) Administrative/Clerical