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Portfolio Management and Strategy Support Services

Location DC - NCR-National Capitol Region-Washington

Job Code 13590

# of openings 1

The Alaka`ina Foundation Family of Companies (FOCs) is possibly looking for Various Portfolio Management and Strategy Support Services positions to provide support for our government customer in the National Capital Region, DC.

POSITIONS TO INCLUDE:

Strategist – Org & Facility Strategists: Develop specific portfolio strategies, which may start with occupancy analysis for each selected component identified in the issued Task Order and address consolidation opportunities along with space usage (whether for future space modifications or reduction strategies). Document the tenant components’ profile, to include missions, goals, primary strategic objectives, security and technology requirements and square footage footprint. Recommend to selected tenant components ways to reduce group’s overall footprint and utilization rate. Develop a work session model utilizing the data collected from surveys to develop and facilitate a "what if” (multiple options) type scenario workshop with SPMD's project team to narrow down the tenant components with the best space reduction opportunities. Assist representatives from selected tenant components with changes in their physical workspaces and more importantly, with changes in work processes, policies, human resources, technology, teleworking and hoteling or free-addressing. Strategic Occupancy Analysis/Surveys: Survey 20% of the total real estate portfolio on an annual basis and collaborate with GSA and SPMD to develop an executive summary. The executive summary deliverable will present ideas and concepts in an illustrative manner, provide opportunities to consolidate components across the portfolio, and recommend ways to reduce the footprint.Education: Master's Degree or aboveExperience: Minimum of 20 years of experience doing develop specific portfolio strategies, strategic occupancy analysis, program of requirements with organization structurerequirements for adjacencies current and future work patterns, mission critical processes, workplace vision, security risks, personnel counts and type and size of special purpose and support space with examples, change management with the proposed changes in work processes, policies, human resources, technology, teleworking, hoteling or free-addressing, reduce space and overall utilization rate (UR) – with increased space efficiency, reduced square footage per person and new planning concept.

Graphic Designer: Responsible for graphics design and use, operation, and setup of computer graphic systems for business communications. Executes graphic projectsand assists in coordination of all graphic production scheduling; coordinates production support with outside contractors, as needed. Ensures that graphic projects are completed on time, within budget and to user’s satisfaction. Interfaces with users to determine scope of project and best graphic medium. Trains other personnel in proper use of computer graphic equipment. Troubleshoots computer equipment problems and performs minor preventive maintenance.Education: Bachelor’s Degree or aboveExperience: Minimum of 15 years of experience doing graphics design and use, operation, and setup of computer graphic systems for business communications.

Project Manager – Level 4: Responsible for cost/schedule/performance, resources management, and program reporting. Develop strategic-level plans and objectives in keepingwith PM objectives. Compile, maintain, and coordinate a responsive management tracking processes to assure availability of resources and information to meet established milestones and data calls. Roll plans up into total program, including schedules for the obligation and expenditure of funds. Review, analyze, and evaluate accomplishment of overall program by review of reports, studies, products, and information provided by staff members, support personnel, contractors, and other agencies. Identifies existing or potential problem areas and recommends or directs necessary corrective action or preventive measures. Develop and manage the preparation of system reports and effective methods to task and evaluate support work, solve problems, respond to data calls, correct deficiencies, and assure that program objectives are met. Research, review, and analyze documents such as production schedules, production capabilities, contract award data, production lead time, etc., to assess the realistic capability of the PM to obtain that readiness desired/requested within the time resources constraints that exist. Develops formulate and prepare guidance for use in preparing command execution and resource related reviews. Assist in the planning, preparation, development, and justification of the annual appropriation budget estimate. Defend specific program/budgetrequests before panels, committees, etc. Serve as focal point for responding to all external and internal inquiries related to program analyses within the area of responsibility. Serve as a program/resource advisor to appropriate staff functional elements. Provides program adjustment recommendations, as appropriate, to optimize the balance between funding, schedule, performance, and supportability. Serve as advisor to management concerning the analysis and evaluation of major administrative technical and program aspects of substantive mission-oriented programs. Knowledge of administrative, acquisition, program and budgetary laws, policies, regulations, and precedents is also utilized to review and evaluate data pertaining to the budgets for substantive programs and to provide expert guidance. Develop a variety of related correspondence (e.g. orders/directives, standard operating procedures, reports, briefings, staff/talking papers, etc.). Have an understanding and experience with large, complex projects and organizations; analyze information from multiple sources to compile a complete, holistic solution within their areas of expertise; and easily communicate thoserecommendations and issues to high-level.Education: Master's Degree or aboveCertification: Project Management Institute (PMI) Project Management Professional (PMP) Certification or EquivalentExperience: A minimum of 20 years of project management experience with demonstrated experience in a supervisory capacity responsible for highly effective support in planning, developing, integrating, and executing major research, engineering, and development efforts, and technology development programs for defense agencies with extensive and diversified requirements.

Project Designer – Strategy Level: Meet with the tenant and develop initial and sustainable goals to prepare an Eco-Charrette and preliminary LEED Score Card. Develop, document and present a complete design and color scheme for the project premises to Tenant’s satisfaction. This task shall include but is not limited to the selection of paints, millwork (laminates and veneers), stone/tile, furniture, draperies, fabrics, wall coverings and floor coverings. Anticipate two revisions to the initial Design Development presentation for Tenant’s review and signature approval.Education: Bachelor’s Degree or aboveExperience: Minimum of 15 years of experience preparing required calculations and confirmations related to Pre-Requisite and work with team to review elective points. Provide insight into approximate costs and advantages or disadvantages related to potential elective points. Assist with developing return on investment (ROI) analyses’ and ifapplicable, credits from local jurisdictions and/or utilities for implementing specific sustainable efforts. Identify information required from Landlord and/or PropertyManagement team and incorporate into LEED process Incorporate required LEED notes into construction documents. Register project with LEED On-Line. Chair biweekly/monthly LEED meeting with project team and develop Action Items for follow-up. Maintain and issue meeting minutes. Organize LEED documentation submissions fromdesign/contractor/furniture/Property Management teams. Upload information as required by Green Business Certification Inc. (GBCI). Coordinate Commissioning effort withCommissioning Agent, Contractor, Tenant, and Property Management staff. Coordinate reviews and compilation of final LEED documentation. Prepare initial submission to GBCI. Pending approach, this may include design submission and construction submission. Address and/or distribute questions/comments from GBCI to appropriate team members. Compile responses to questions and re-submit to GBCI for final review. Coordinate receipt and placement of plaque with Tenant.Note: The GBCI administers LEED, performing third-party technical reviews and verification of LEED-registered projects. Dedicated GBCI technical experts ensure thebuilding certification process meets the highest levels of quality and integrity. – Source usbgc.org

Project Architect - Design Facilitator: Develop, document and present schematic designs and finish concepts to the tenant’s satisfaction. Define the design development, prepare the set of construction documents, review and approve the construction administration and close out documents and provide the initial development, if required, forfurniture layout and plans based on program requirements. Responsible for meeting with clients on site to analyze & discuss potential projects, taking field measurements andphotographs of existing conditions, drafting & development of existing, demolition, and proposed floor plans using the REVIT design software, schematic design & designdevelopment for residential remodeling construction projects, assistance of in-person and virtual client meetings, building and zoning code analysis and research, drafting & resign of exterior and interior elevations, detailing & design of building sections & details for construction, drafting and design for structural and MEP systems, and updating drawings from redlines provided by Director of Design's review.Education: Bachelor’s Degree or aboveExperience: Minimum of 15 years of experience assisting with site and space planning for construction project managers, research building codes, local zoning, and business park covenants, prepare presentation drawings, diagrams, and renderings to clearly convey design ideas, review project scope with construction project managers, producearchitectural documents for permit submittal and construction, review and coordinate construction documents with construction project managers and SMEs, develop preliminary designs into construction documents.

SME Planning Director: Shall provide a draft SPD Business Plan based on a set of criteria that improves organizational performance practices that align to FSD strategicplan and the Baldrige criteria. The criteria serve as a working tool for understanding, managing, and improving organizational performance, guiding the strategic direction, and providing opportunities to learn.Education: Bachelor’s Degree or aboveExperience: Minimum of 10 years of experience doing Business Plans based on a set of criteria that improves organizational performance practices that align to higher levelstrategic plans and the Baldrige criteria.

Design Director: Shall offer furniture, signage and graphics, and Leadership in Energy and Environmental Design (LEED) Certification and Commissioning. Furniture services include the initial development of furniture layout and plans based on the program requirements as well as the continued coordination of furniture placement within the space,confirmation of dimensions in relation to code and circulation standards, and final inclusion in the Construction Documents. This will include the coordination of the electrical requirements for offices/workstations as well as electrical and network requirements at conference rooms/multi-purpose rooms.Education: Bachelor’s Degree or aboveExperience: Minimum of 15 years of experience doing development of a preliminary furniture plan based upon Tenant standards and building configuration. Identifying thelocation of all existing furniture, (if required), that will be relocated to the new space. Identifying new furniture requirements and assist Tenant in establishing workstation and office size and functional requirements. Conduct showroom tours and/or visits to existing installations prior to finalizing specifications and bid documents. Provide a complete design for new furniture utilizing standard or standard special furniture already available. Prepare specifications and information necessary for the procurement of manufacturer bids, and, if required, assist with review of order placement. Assist with manufacturer recommendations to the Tenant and coordinate the presentation of furniture mockups, if required. Preparation of furniture installation documents will be by the furniture dealer. Coordinate with dealer to prepare final furniture punch-list and follow-up until all punch-list items are completed.

Program Manager – Strategy Dir: Develop specific portfolio strategies, which may start with occupancy analysis for each selected component identified in the issued Task Order and address consolidation opportunities along with space usage (whether for future space modifications or reduction strategies.) Document the tenant components’ profile, toinclude missions, goals, primary strategic objectives, security and technology requirements and square footage footprint. Present ideas and concepts in an illustrative manner to include mediums such as graphic charts and virtual reality simulators for executive presentation, especially for supporting:* Strategic Occupancy Analysis – with return on investment and cost estimation models* Program of Requirements – with organization structure requirements for adjacencies current and future work patterns, mission critical processes, workplace vision, security risks, personnel counts and type and size of special purpose and support space with examples* Change Management – with the proposed changes in work processes, policies, human resources, technology, teleworking, hoteling or free-addressing* Reduce Space and Overall Utilization Rate (UR) – with increased space efficiency, reduced square footage per person and new planning conceptEducation: Bachelor’s Degree or aboveExperience: Minimum of 15 five years of experience in selecting tenant components ways to reduce group’s overall footprint and utilization rate. Develop a work session modelutilizing the data collected from surveys to develop and facilitate a "what if” (multiple options) type scenario workshop with SPD's project team to narrow down the tenantcomponents with the best space reduction opportunities. Assist representatives from selected tenant components with changes in their physical workspaces and more importantly, with changes in work processes, policies, human resources, technology, teleworking and hoteling or free-addressing.

Portfolio Coordinator or Portfolio Support Specialist (PC): Compiles and maintains records of established office activities across the portfolio, performing variety of project duties and utilizing knowledge of systems or procedures, such as completing reports, providing information to customers, and employees, route incoming mail, answeringcorrespondence, and preparing outgoing mail. Updates and coordinates portfolio reviews for all 20 Office of the Secretary of Defense Staff monthly and coordinates all their reviews with the Director of the Space Portfolio. Greet and assist all portfolio visitors/ monitor the access of visitors. Date stamps incoming work and ensures documentation is completed in an expeditious manner. Establishes and processes work based on portfolio priorities. Examines incoming work from the Program Managers to assure that adequate, complete information and data are provided for processing documents. Assists in the input of missing documentation. Review, determine format, and edit material submitted to Program Managers. Assist in the preparation of all portfolio briefing materials, as required, to include graphics and overall coordination. Assures that documentation is maintained in an accurate manner. Provides documentation to other installations, upon request. Uses computer to create, copy, edit, store, retrieve, and print a variety of standardized documentation. Makes insertions, deletions, corrections, and moves data from one place to another, as needed.Education: Bachelor’s Degree or aboveExperience: Minimum of 5 years of experience doing: Provide portfolio support. Compiles and maintains records of established office activities, performing variety of clerical duties and utilizing knowledge of systems or procedures, such as completing reports, providing information to customers, and employees, route incoming mail, answering correspondence, and preparing outgoing mail. Greet and assist visitors/ monitor the access of visitors.

Project Scheduler: Leads efforts to develop and maintain a project-level Integrated Master Schedule (IMS) for use on a day-to-day basis to monitor project execution, and periodically assessment overarching progress in meeting Project cost, schedule, and performance goals and objectives. IMS is used to estimate and verify attainability of Project objectives; to evaluate progress toward meeting implementation requirements; and to integrate within the Project schedule all Work Breakdown Structures, critical milestones, events, related dependencies, and associated activities. Assist in developing and proposing solutions for mitigating schedule-related risks; develop reports and displays as requested and/or in conjunction with Project reviews; performs and/or assists in critical path analysis and other ad-hoc forms of schedule-related analysis. Oversees the incorporation of technical, logistical, contractual, and programmatic changes into the IMS on a real-time basis in order to maintain accurate and current Project baselines and projections, and to establish realistic and attainable Project execution goals and objectives. Possess a working knowledge of system acquisitions,specifically in Army and DoD environments, covering the DoD 5000 series policies. Possess adequate computer skills, including proficiency with Microsoft Office, Outlook, MS Project Pro 2010, and other related commercial software tools. Demonstrate knowledge and experience in assisting Product Teams in planning and scheduling tasks. Has experience working with project planning and integrated scheduling practices and techniques associated with utilizing Microsoft Project and MS Project Server integrated with SharePoint.Education: Bachelor’s Degree or aboveCertification: MS ProjectExperience: Minimum of 10 years of experience doing project-level Integrated Master Schedule (IMS) for use on a day-to-day basis to monitor project execution, and periodically assessment overarching progress in meeting Project cost, schedule, and performance goals and objectives. Provide Project objectives; to evaluate progress toward meeting implementation requirements; and to integrate within the Project schedule all Work Breakdown Structures, critical milestones, events, related dependencies, and associated activities.

REQUIRED CITIZENSHIP AND CLEARANCE:

+ Must be U.S. Citizen

+ Must have an Active Secret Clearance

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here ([email protected]) to request accommodation. We E-Verify all employees

•EOE, including Disability/Vets” OR “Equal Opportunity Employer, including Disability/Veterans”

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kapili Services, Po`okela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

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