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EMPLOYMENT OPPORTUNITY

Title : HR Administrative Assistant

Job Requisition No.: 1796

Program : Administration, Geneva, NY

Shift Schedule : Monday - Friday 8:00am – 4:00pm

Salary : Salary pay range is min. $16.50 to a max. $21.49 per hr. based on education & experience

Benefits

+ 3+ weeks of Personal Time Off (PTO), first year of employment

+ Sick Time and Extended Illness Bank

+ 9 Paid Holidays and 1 Floating Holiday

+ 401(k) with Agency match

+ Voluntary Medical/ Dental/ Vision

+ Employer Funded Life Insurance

+ Employee Assistance Program (EAP)

+ Tuition Assistance

Agency Overview

Lakeview Health Services is a premier partner throughout the Finger Lakes region, providing safe, affordable housing, support, and rehabilitative services to persons with mental illness as well as health care coordination services to individuals with chronic mental and physical health challenges. We are dedicated to helping individuals identify and achieve personally meaningful and measurable life goals, and to realize their full potential. Lakeview seeks to create an environment of learning and development that will lead to an engaged, motivated, and high performing team with a devotion and commitment to client service.

Job Summary

With the general supervision of the Managing Director of Human Resources, provides a variety of administrative, coordinating, and monitoring functions for the HR department. Provides support to the Managing Director of HR and Managing Director of Organizational & Talent Development. Assists with all HR, recruitment, hiring and training functions. Individual should strive to create a healing environment that respects the perspectives and experiences of the individuals, families, staff, and communities we serve by practicing safe, respectful communication as well as respecting individuals’ boundaries and differences.

General Job Functions:

+ Follow all safety rules and regulations for self, consumers, and staff.

+ Maintain a neat and welcoming environment within the office area.

+ Prepare reports, memos, letters, spreadsheets, mailings, purchase orders, and other documents in support of HR staff.

+ Proofread and edit a variety of documents.

+ Conduct research and provide results as requested.

+ Read and respond to email regularly throughout the day.

+ Participate in staff meetings and required training.

+ Any other duty as requested.

Essential Job Duties:

+ Performs a variety of clerical and administrative tasks within Human Resources, to include: clerical-filing; complete monthly billings; mailings; data-entry; and schedule events, programs and activities

+ Assist with personnel policies and procedures revisions to ensure that pay practices and personnel policies and procedures comply with State and Federal laws and regulations

+ Assist with the day-to-day efficient operation of the Human Resources office

+ Updates employment, benefit records, and Human Resource Information System

+ Act as resource for employees regarding general benefit information

+ Prepare required reports and filings and submit to Managing Director for review and final submission

+ Order and distribute required labor posters

+ Assist with medical leave of absences, benefit administration, general correspondence, etc.

+ Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications

+ Track the Evaluation and Performance Improvement Plan program(s) to ensure effectiveness and follow through on required timelines

+ Track timely completion and submission of New Hire Orientation Checklists

+ Maintain position on Human Resource Advisory Group (HRAG) committee

+ Maintain personnel and health files, both electronically and on paper, audit annually

+ Respond to New York State Unemployment and Social Security Information requests as needed

+ Complete employment verification requests

+ Assist with the development and administration of procedures and guidelines to support the workforce of the Agency

+ Assist with planning corporate events and serving on internal committees as needed

+ Assists in all staff surveys

+ Provide backup to the Recruitment Specialist as needed

+ Supports Human Resources Department with special assignments and other duties as assigned.

Additional HR Job Duties:

+ Conduct New Hire Orientation meetings

+ Maintain the formal Internship Program for Lakeview to include conducting orientations for new interns and serving as a point of contact

+ Update AWARDS system with staff changes as needed

+ Input training and medical information into appropriate database

+ Assist with the planning, organizing and set-up of training as needed

+ Coordinate the annual United Way campaign

Education/Experience:

Minimum of a High School Diploma or GED with at least three years of relevant experience, or an associate’s degree and at least one year of relevant experience.

Knowledge:

Working knowledge of computer programs (Microsoft Word, Excel, PowerPoint, Publisher, Outlook, etc.) and general clerical knowledge is required. Experience with ADP. Should have a basic understanding of NYS and Federal Labor Laws.

Skills and Abilities:

Must be able to manage several tasks simultaneously and with frequent interruptions; ensure proper documentation of records is maintained through consistent follow-up; meet deadlines while ensuring the accuracy of reports and calculations; to communicate clearly and effectively with a diverse population; recognize and maintain appropriate confidentiality of clients, staff and work materials; demonstrate knowledge and application of EEOC, state and federal laws and guidelines as applicable to the duties of the position; maintain a professional demeanor at all times.

Any external candidate interested in this employment opportunity, please visit our web site at www.lakeviewhs.org.

Lakeview Health Services, Inc. complies with the legal requirement to take affirmative action and not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, or status as a protected veteran. Further, Lakeview Health Services, Inc. will not discharge or otherwise discriminate against applicants or employees who inquire about, discuss, or disclose their compensation or that of others, subject to certain limitations .