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Job Title: Project AdministratorJob Description

Join our dynamic team as a Project Administrator, where you will support the daily functions of our project management team. Your role will involve providing routine administrative assistance to both internal and external project management team members. You will play a crucial part in organizing and filing data and documentation from various sources to support the administrative, documentation, data, reporting, compliance, and communication needs of projects.

Responsibilities

+ Provide administrative support to the project management team.

+ Collect, process, input, organize, and file data and documentation.

+ Work closely with vendors to obtain submittals and collect purchase orders.

+ Collaborate with subcontractors and keep project schedules up to date.

+ Coordinate with supervisors and project managers to ensure projects are completed on time and within budget.

+ Manage project deliverables, including updating project dashboards and electronically processing documents such as submittals, pay applications, bills of sale, and compliance documentation.

Essential Skills

+ Proficiency in project administration and scheduling.

+ Strong data entry skills and familiarity with Microsoft Office Suite.

+ Quick adaptability to new computer applications.

+ Excellent communication skills and the ability to work effectively with the project management team.

Additional Skills & Qualifications

+ Experience in construction administration is beneficial.

+ Understanding of construction projects.

+ Experience with submittal processing is an advantage.

Work Environment

The role involves working on commercial construction projects outside of Tulsa, specifically at a data center in Muskogee, OK. You will be supporting multiple projects simultaneously. The standard work schedule is Monday through Friday, from 7:00 AM to 5:00 PM, with the possibility of early finishes depending on team requirements.

Job Type & Location

This is a Contract to Hire position based out of Muskogee, OK.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Muskogee,OK.

Application Deadline

This position is anticipated to close on Dec 26, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.