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Care Coordinator - Commack

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, any combination of higher education and/or administrative experience totaling four (4) years may be considered. One (1) year of full-time administrative experience in a healthcare setting. Ability to utilize various computer programs, specifically Microsoft Word and Excel. Experience maintaining spreadsheets, data-entry, navigating electronic medical records and/or databases.

Preferred Qualifications:

Experience in electronic clinic scheduling. Experience with assisting patients in navigating healthcare systems, healthcare insurance and/or public healthcare programs. Experience working with patients with comorbid health issues, including cancer, PTSD, sleep apnea and dementia. Experience and/or knowledge of the program standards of the World Trade Center Health Program.

Brief Description of Duties:

The care coordinator will work as part of the member services team that supports 9/11 responders. The role will require working with confidential information and the need to work with families and patients on sensitive health issues. The care coordinator plays a vital role in the call center interacting with members, assessing their needs and assisting the patient with navigating the Program’s resources. The candidate must possess a high level of professionalism and have excellent communication skills.

Duties:

Provide Administrative Clerical Support

+ Work in collaboration with the case management team and care providers to provide administrative and clerical support.

+ Schedule and maintain schedules for case management and other special programs, such as nutrition.

+ Assist with creating and maintaining spreadsheets and databases for provider and community resources such as behavioral health services, disease care management specialist, home care providers.

+ Produce and maintain thorough, accurate and timely documentation, including notes in the Electronic Medical Records (EMR) system.

+ Documentation of interactions with members with details about services provided and topic and outcome of call.

Provide Direct Care Coordination

+ The position is part of call center that provides assistance to a variety of inquiries and assists in navigating care for referrals, durable medical equipment, and authorizations. Follow-up with patients, provider offices and internal staff to ensure access to care and efficiency in care delivery. Educate patients and families to understand WTC Program and limitations in coverage.

+ Assist with care coordination activities including referrals, authorizations, transition care planning, integrated care delivery, and follow-up.

+ Assist with member pre-screenings assessments, face to face assessments, and acuity assignment.

+ Regularly collaborate with case management, coordinate, and communicate with member providers, mental health providers, and family members.

+ Attend and participate in meetings and training sessions, as required.

+ Provide coverage for the case management department in various concentrations.

Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

The incumbent must be willing to work and travel between the Westbury and Commack clinic locations. Occasional Evenings and Saturdays will be required.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here (https://www.stonybrook.edu/police/) _._

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the **total rewards** we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

**Job Number:** 2500752

**Official Job Title:** : Administrative Assistant II

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Commack

**Department/Hiring Area:** : Dept. of Med. - World Trade Center Health Program

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 8:30 a.m. - 4:30 p.m. :

**Posting Start Date** : Dec 19, 2025

**Posting End Date** : Jan 3, 2026, 4:59:00 AM

**Salary:** : $50,000-$62,000

**Appointment Type:** : Regular

**Salary Grade:** : N7

**SBU Area:** : The Research Foundation for The State University of New York at Stony Brook

**Req ID:** 2500752