"Alerted.org

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Mn Management & Budget

+ **Job ID** : 90977

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 12/20/2025

+ **Closing Date** : 01/05/2026

+ **Hiring Agency/Seniority Unit** : Mn Management & Budget / Mn Mgmt & Budget -Confidential

+ **Division/Unit** : Planning & Policy / Planning Director

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $25.73 - $35.69 / hourly; $53,724 - $74,520 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 217 - Confidential/Unrep

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking an Executive Assistant to serve as confidential executive assistant to members of the Planning and Policy Division senior leadership team—directly as the assistant to the deputy commissioner, assistant commissioners and as a backup to the commissioner. Responsible for ensuring efficient and effective scheduling, operations and ongoing projects as assigned by the supervisor or members of senior leadership.

Job duties for this position include:

+ Provide advanced and confidential administrative assistance to members of the division senior leadership team with focus on supporting the deputy commissioner and assistant commissioners. Work closely with senior leadership to schedule meetings and maintain the schedules to ensure efficient and effective use of time and progress on key projects.

+ Support coordination and operations related to meeting and event preparation for division senior leadership.

+ Work closely with senior leadership to develop and maintain internal operational effectiveness for the division and support the operations of key projects when needed. Division entities currently include The Children’s Cabinet, The Health Cabinet, The Long-Range Planning Team, The Office of Addiction and Recovery and The Office of Inclusion.

+ Provide backup support to the commissioner while working collaboratively with the other assistants in the executive office.

+ Assist in the production, distribution, and electronic filing of key agency documents, such as Long-Range Planning Issues election Announcements; Office of Inclusion Long-Range Plan etc.

Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location **and live in Minnesota** may telework more than 50% with approval.

Minimum Qualifications

_To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available_ here (https://mn.gov/mmb/careers/applicant-help/resume-tips/) _._

+ Experience providing administrative support as an executive administrative assistant or in a similar role while interacting with executive officers and senior managers.

Experience must include:

+ Ability to exercise discretion and maintain strict confidentiality

+ Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy

+ Skill in word processing, including Microsoft 365, sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

+ Skill in database management and data entry sufficient to develop and maintain databases and calendars for executive officers and senior managers

+ Human relation skills to maintain effective working relationships with a wide variety of customers

+ Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment

Preferred Qualifications

MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need!

+ Experience working in state, local or county government

+ Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination and processes

+ Experience coordinating travel processes

+ Working knowledge of the government data practices act

Additional Requirements

It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks:

+ SEMA4 records check (applies to current and past state employees only)

+ Criminal history check

+ Reference check

+ Social Security and address verification

+ Education verification

+ Conflict of interest review

+ Other legally or internal policy required checks

A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.

Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.