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The Administrate Assistant 2 provides high-level administrative support to the Vice President of Human Resources and the Director of Human Resources, ensuring the smooth and efficient operation of the HR office. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced, collaborative environment.

+ Provide Executive Support by managing calendars, schedule meetings, and coordinating activities for HR leadership, including those related to employee relations. Handle and safeguard sensitive information with the utmost discretion.

+ Office Operations: Oversee daily HR office functions to ensure efficiency, compliance, and timely service delivery. Serve as the primary liaison for HR team members, faculty, staff, and students, providing exceptional customer service and support.

+ Travel & Event Coordination: Arrange travel and process reimbursements for HR team members; organize logistics for trainings, orientations, and HR-related events.

+ Administrative Tasks: Prepare and process purchase requisitions, maintain office supplies and equipment, and manage filing, document control, scanning, and copying.

+ Data Management: Assist with tracking, compiling, and reporting HR data as needed. Assist with special projects.

+ Other reasonable duties

https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance-Jan-2025.pdf

Job Requirements:

Minimum Qualifications:

+ Strong organizational and time-management skills.

+ Ability to maintain confidentiality and exercise sound judgment.

+ Proficiency in managing multiple priorities in a dynamic environment.

+ Excellent communication and interpersonal skills.

Preferred Qualifications:

+ 2-3 years of administrative experience in Human Resources Office preferred

Additional Information:

Initial review of applications will begin 2 weeks after posting. Posting will remain open until filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at https://www.dol.gov/general/topic/discrimination

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2024 - Uticaw covers.pdf (https://sunypoly.edu/sites/default/files/Clery%20Report%202024%20-%20Uticaw%20covers.pdf)

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator [email protected] at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email [email protected].

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].