• Adminstrative Assistant

    ABM Industries (Santa Clara, CA)


    Overview

     

    The **Administrative Assistant** provides comprehensive administrative and clerical support to ensure efficient operation of the office. This role involves managing schedules, handling communications, overseeing payroll, assisting with staff benefits, employee onboarding, organizing files, and assisting with various tasks to support the team and leadership.

     

    **Pay** : $38-40/hr

     

    The pay listed is the hourly range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

     

    **Location:** Santa Clara, CA

    **Benefits:** _ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit_ ABM Team Member Benefits | Staff & Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

    Key Responsibilities

    + Manage calendars, schedule meetings, and coordinate appointments.

    + Prepare and edit correspondence, reports, and presentations.

    + Answer and direct phone calls; respond to emails promptly.

    + Maintain filing systems (electronic and physical) and ensure data accuracy.

    + Oversee daily employee time keeping system to ensure staff are clocking in/out correctly and assisting with pay inquiries

    + Process all staff and vendor on-boarding request from start to finish.

    + Assist staff with general HR inquiries by assisting them in opening HR tickets.

    + Order and maintain office supplies and equipment.

    + Assist with travel arrangements and expense reporting.

    + Support planning and execution of meetings and company events.

    + Handle confidential information with discretion.

    + Perform other administrative tasks as assigned.

    Qualifications

    + High school diploma or equivalent; associate or bachelor’s degree preferred.

    + Proven experience as an administrative assistant or in a similar role.

    + Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Outlook).

    + Strong organizational and time management skills.

    + Excellent written and verbal communication skills.

    + Ability to work independently and as part of a team.

    + Attention to detail and problem-solving skills.

    Preferred Skills

    + Experience with scheduling tools and office management software.

    + Basic knowledge of bookkeeping or expense tracking.

    + Ability to multitask and prioritize effectively.

    Work Environment

    + Office-based role with occasional remote work flexibility (if applicable).

    + May require occasional overtime during peak periods.

     

    Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply

     

    MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161

    REQNUMBER: 138810

    ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.