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**Req ID:** 38698

Summary

Executive Assistant

Leesburg, VA

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer’s core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!

SecuriGence is seeking a highly organized and proactive **Corporate Executive Assistant** to support headquarters operations and provide executive-level administrative support within a federal contracting environment. This role ensures the smooth operation of the headquarters facility, supports the President and senior leadership with administrative and logistical tasks, and maintains office functions that enable staff to focus on mission delivery. The ideal candidate is detail-oriented, anticipates needs before they arise, and identifies opportunities to strengthen processes, improve efficiency, and elevate the employee and visitor experience.

Responsibilities

+ Manage calendars, schedule meetings across multiple time zones, and coordinate meeting logistics, agendas, notes, and action items.

+ Identify potential scheduling conflicts, logistical risks, and readiness gaps; propose solutions proactively.

+ Maintain confidentiality and handle sensitive information with professionalism and discretion.

+ Assist with travel arrangements, itineraries, and meeting coordination for headquarters leadership.

+ Maintain records, files, and documentation in compliance with company policy and federal contracting requirements.

+ Prepare, submit, and reconcile expense reports on behalf of the corporate leadership team using Deltek Costpoint.

+ Validate receipts, cost allocations, per diem, and compliance with corporate and federal contracting policies.

+ Maintain accurate, audit-ready expense documentation and support month-end close activities.

+ Monitor daily and period-end timesheet submissions and approvals to ensure compliance with corporate and regulatory compliance

+ Assist PMO staff with compliance tracking, follow up on missing or incorrect entries, and escalate issues in accordance with policy.

+ Support the organization in maintaining DCAA-compliant timekeeping practices.

+ Manage front-desk operations, including greeting visitors, handling the main phone line, and coordinating guest access and badges.

+ Coordinate facility needs, including repairs, cleaning, building work orders, and vendor activities.

+ Oversee shipping, receiving, and vendor relationships to support daily facility operations.

+ Plan and execute headquarters and company-wide events, including all-hands meetings, recognition events, holiday gatherings, and volunteer activities.

+ Support internal communication efforts related to events, office updates, and leadership messages.

+ Develop, manage, and execute processes for maintaining a clean, healthy, and operational office environment, to include supply inventory and procurement

+ Proactively identify administrative bottlenecks and recommend improvements to processes, templates, tools, and workflows.

+ Track and address minor facility, IT, and operational issues; open service tickets and manage them through resolution.

+ Monitor office supply and event-related spending; recommend cost-effective alternatives while maintaining quality.

+ Collect feedback from headquarters personnel and visitors; prepare periodic recommendations for office and process improvements.

Qualifications

+ Bachelor’s degree preferred

+ 6+ years of Executive Assistant experience supporting corporate executives, government personnel, and/or program staff may be substituted for degree requirement

+ 3+ years Executive Assistant experience supporting senior corporate executives, government personnel, and/or program staff

+ 3+ years’ experience with timekeeping and expense management systems such as Deltek, Costpoint, and Unanet

+ 2+ years’ experience using Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word to develop briefings and communications

Knowledge, Skills and Abilities:

+ Demonstrated ability to organize, prioritize, and successfully meet recurring deadlines.

+ Excellent written and verbal communication skills, with confidence in interacting with executives, staff, visitors, and vendors.

+ Experience supporting DCAA, DOL, FAR, or other federal compliance-driven administrative requirements.

+ Previous use of Deltek Costpoint for timekeeping or expenses.

+ Demonstrated experience improving administrative processes or office operations.

+ Familiarity with facilities coordination, landlord/building operations, and basic facility management tasks.

+ Experience planning office or corporate events, including logistics, catering, and AV coordination.

+ Experience coordinating internal meetings using Microsoft Teams.

+ Ability to obtain and maintain a Public Trust or DoD clearance if required by program needs.

+ Prior experience as a direct billable resource on a federal government contract preferred

+ Ability to handle sensitive and confidential information with discretion and professionalism.

How you’ll grow

At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn.

We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.

Benefits

At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.

Learn more about what working at Chenega MIOS can mean for you.

Chenega MIOS’s culture

Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.

Corporate citizenship

Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.

Learn more about Chenega’s impact on the world.

Chenega MIOS News- https://chenegamios.com/news/

Tips from your Talent Acquisition Team

We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:

Chenega MIOS web site - www.chenegamios.com

Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI\_IE369514.11,23.htm

LinkedIn - https://www.linkedin.com/company/1472684/

Facebook - https://www.facebook.com/chenegamios/

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program