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Build What Matters. Create What’s Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

+ Competitive pay and advancement opportunities

+ Ongoing professional training and development

+ Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.

+ A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us.

www.hoffmancorp.com/careers.

Position Summary:

The Bilingual Assistant Field Office Manager provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the Field Office Manager this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Bilingual Assistant Field Office Manager plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. To support Hoffman’s dedication to its people this position will be located fully on site.

Essential Responsibilities:

+ Assist in processing monthly subcontract billings and all material invoices for the project.

+ Assist in tracking drug testing and safety orientation paperwork.

+ Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.

+ Assist with maintaining office supplies needed for the job.

+ Organize and lead the site security and badging administrative process.

+ Support the hiring, weekly payroll, and termination of the union workforce.

+ Organize and lead typing of the project daily diaries, meeting minutes, and other assignments.

+ Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications:

Professional Experience and Education

+ High school diploma or GED required.

+ Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

+ Must have advanced proficiency in both English and Spanish, including reading, writing, speaking, and translation.

+ Demonstrated experience supporting payroll processes.

Required Skills

+ Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network.

+ Must be an accurate and proficient typist (at least 45-wpm).

+ Ability to work well and maintain a cooperative attitude through high-pressure situations.

+ Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.

+ Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.

+ Ability to work well in a large professional setting. Patience and professionalism are essential.

+ Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical and Mental Requirements:

+ Standing/Walking/Sitting: Workday is a combination of being stationary and moving about the work location.

+ Must be able to work outdoors in varying weather conditions and on active construction sites.

+ Must be able to climb stairs, to ascend and descend ladders, scaffold, inspect confined or underground spaces.

+ Hands/Arms: Constantly operates a computer and other office productivity machinery. Frequently operates machinery and will use hand/fingers and legs to operate, activate, use, prepare, inspect, place, detect, and position materials.

+ Sight: Specific vision abilities required include close vision, depth perception and the ability to adjust focus in an outdoor environment. Must be able to safely operate a vehicle with a valid driver’s license. The work is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, reading print and digital documents.

+ Hearing: Must be able to work in proximity to loud equipment mor than 75% of the time. Must be able to wear hearing protection, as necessary. Often required to communicate with customers and co-workers in an office setting and on the job site.

+ Speech: Ability to communicate laws, ordinances, plans, regulations, protocols, directives, and standard operating procedures related to project scope in English.

+ Lift/Carry: Must have the ability to lift or manipulate fifty pounds to a height of three feet and carry or push it 50-100 feet.

+ Bending/Twisting: Frequent.

+ Kneeling/Crouching/Crawling: Must be able to regularly position self in a kneeling, crouching or crawling position for purpose of examining project work.

+ Must be able to physically access all areas and levels of construction site for work progress review.

+ Work schedule must be flexible to allow for extended hours or off-shift work to accommodate changing construction schedule and sequences.

+ Must use independent judgment, organizational and critical thinking skills to determine best method to accomplish desired results.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

Please note, we are not able to offer sponsorship for this position.

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