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Manager Administrative Services

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Manager Administrative Services

Salary

$88,597.00 - $113,023.00 Annually

Location

Minneapolis, MN

Job Type

Full-time

Job Number

2025-00575

Department

Office of City Clerk

Division

Legislative Support & Administration

Opening Date

12/22/2025

Closing Date

1/11/2026 11:59 PM Central

FLSA

Exempt

Bargaining Unit

CNR

+ Description

+ Benefits

+ Questions

Position Description

As the Manager of Administrative Services within the Legislative Department, this position provides comprehensive administrative support to Department Managers and Supervisors. Key responsibilities include overseeing financial management, procurement, contract management, and human resources activities. The role also involves coordinating business planning, performance measurement, technology management, space planning, and policy development. Additionally, the Manager acts as a liaison with City administration, ensuring seamless communication and alignment with departmental goals.

Work Location: This position is in-person/in-office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

Administrative Leadership and Department Support

+ Lead and supervise the administrative team and administrative functions to ensure effective support of the legislative department.

+ Coordinate annual business plan updates and assist with the development of performance measures.

+ Function as a liaison for resource management.

+ Monitor and support the implementation of the department’s enterprise information management resource plan.

+ Manage the purchase, maintenance, and repair of office furniture.

+ Serve as a notary for required documents.

+ Perform the required Office of the City Clerk delegated task as stated in City Ordinance, laws, regulates, etc.

Financial Planning and Budget Management

+ Assist in the preparation of the department’s annual budget and long-term financial plans.

+ Monitor expenditures and actual budget performance; provide recommendations to address variances and support cost reduction and control efforts.

Contract and Procurement Oversight

+ Serve as the contract manager for the department, overseeing procurement activities and ensuring compliance with Civil Rights contractual requirements.

+ Organize and manage the contract writing, review, and approval process to improve the likelihood of approval.

+ Coordinate contract development with the City Contract Administrator and the Procurement Office, seeking guidance when necessary.

+ Ensure contracts meet all requirements, including insurance and bonding obligations.

+ Assist in the preparation and submission of resolutions for the acceptance of funds and for Requests for Proposals (RFPs) exceeding $50,000.

+ Support management in developing RFPs and professional service contracts, and act as a liaison to the Procurement Office.

Human Resources and Personnel Management

+ Provide guidance and support to directors, managers, and supervisors on personnel issues, including position management, recruitment strategies, and Family Medical Leave policies.

+ Act as an employee services representative within the department.

+ Partner with the Human Resources Department to facilitate hiring processes and coordinate training and development for staff.

Operational Efficiency

+ Direct the collection, preparation, and analysis of management information and data.

+ Prepare reports and documentation, and develop improvements to departmental policies, procedures, and operations.

Working Conditions: Normal office conditions.

Required Qualifications

Minimum Qualifications

Bachelor's Degree in Business Administration, a related field or equivalent.

Minimum Experience

Five years experience in managing or coordinating administrative functions.

Equivalency

An equivalent combination of education and highly related experience in a similar environment may be considered.

Licenses / Certifications

Must be able to obtain notary commission within six (6) months of hire.

An updated resume to your application is strongly encouraged but not required.

Selection Process

The selection process will consist of one or more of the following steps: a rating of relevant education and experience 100%. It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score 70% on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation

This position is not represented by a bargaining unit.

Eligible List Statement

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three (3) months after it has been established.

Interview Selection

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

+ Strong understanding of operations and structure of municipal government, including familiarity with City Council Committee functions and authority.

+ Exceptional oral and written communication skills, with the ability to effectively present information and engage in negotiations with diverse stakeholders.

+ In-depth knowledge of facilities coordination and management, public administration practices, and budget process.

+ Proven management/supervisory capabilities, including the ability to delegate tasks efficiently, measure performance, and lead teams to achieve organization objectives.

+ Comprehensive understanding of office procedures, administrative principles, organizational structures, and interdepartmental coordination.

+ Strong understanding of strategic planning processes within governmental agencies, ensuring alignment with overarching policy and operational goals.

+ Proficient in the use of information technology systems, including the application of relevant software and tools to streamline operations and enhance productivity.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.

Benefits Summary

Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .

Insurance

Health insurance

Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance

The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Life insurance

The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.

Paid time off

Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .

Paid parental leave

City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Retirement

City employees earn a pension and may choose to participate in additional retirement savings programs.

+ Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.

+ Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation

Eligible City employees may choose to participate in the following transportation programs:

+ Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits\_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.

+ Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development

To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks

Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.

01

How did you find out about this position? (Select all that apply)

+ Recruiter

+ City of Minneapolis website

+ City of Minneapolis employee

+ City of Minneapolis job interest card

+ City of Minneapolis Career Opportunities Bulletin

+ Friend or family member

+ League of Minnesota Cities website

+ Diversityjobs.com website

+ Governmentjobs.com website

+ Indeed.com website

+ Minnesotajobs.com website

+ Minnesota Council of Nonprofits Website

+ Other website

+ LinkedIn

+ Twitter

+ Facebook

+ Other social media site

+ Newspaper

+ Other media

+ College or University

+ Community organization

+ Job Fair

+ Professional association

+ Site Visit

02

Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).

03

Please indicate below the highest level of education that you have completed.

+ None

+ High School Diploma or GED

+ Associate Degree

+ Bachelor's Degree

+ Master's Degree

+ Doctorate

04

How many years of experience do you have managing or coordinating administrative functions?

+ No Experience

+ Less than 1 year

+ 1 year but less than 3 years

+ 3 years but less than 5 years

+ 5 years but less than 7 years

+ 7 years but less than 9 years

+ 9 years or more

05

How many years of experience do you have in a supervisory role?

+ No Experience

+ Less than one year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years but less than 4 years

+ 4 years but less than 5 years

+ 5 years or more

06

How many years of experience do you have managing finance and budgets?

+ No Experience

+ Less than 1 year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years but less than 4 years

+ 4 years but less than 5 years

+ 5 years or more

07

How many years of experience do you have in contract and procurement?

+ No Experience

+ Less than one 1 year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years but less than 4 years

+ 4 years but less than 5 years

+ 5 years or more

08

How many years of experience do you have working in a public sector environment (federal/state/county/municipal government agency, military, public transit, or public education)?

+ No Experience

+ Less than 1 year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years but less than 4 years

+ 4 years but less than 5 years

+ 5 years or more

09

How many years of experience do you have performing similar duties in Human Resources and Personnel Management as described in the job posting?

+ No Experience

+ Less than 1 year

+ 1 year but less than 2 years

+ 2 years but less than 3 years

+ 3 years but less than 4 years

+ 4 years but less than 5 years

+ 5 years or more

10

Are you familiar with City Council committee functions and authority?

+ Yes

+ No

11

Please describe your experience and familiarity with City Council functions and the authority City Council has.

Required Question

Employer

City of Minneapolis

Address

350 South 5th Street

Room 1

Minneapolis, Minnesota, 55415

Phone

(612) 673-2282

Website

http://www.minneapolismn.gov/jobs

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