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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a WARC Onboarding and Recruitment Services Specialist - Boca Raton, Florida.

This is an on-campus/onsite position.

The Onboarding and Recruitment Services Specialist position plays a vital role in supporting Florida Atlantic University's hiring practices. This position is part of a team that provides high-volume frontline support to hiring managers, employees, and potential candidates by managing appointment extensions and the full recruitment and onboarding cycle. Approval of appointment extensions and the hire-to-onboarding process encompass transactional business processes managed in Workday, including handling calls and multiple email accounts. Ensuring that quality and documentation standards are met while accurately and effectively adhering to established guidelines and procedures.

The ideal candidate works well in a collaborative environment, is dependable, excels at multitasking, and pays attention to detail. Must have a growth mindset and willingness to grow from direction and coaching while demonstrating a positive outlook. Ability to work effectively within a team structure and support collective goals.

General:

+ Evaluate and identify solutions to routine and complex problems as they arise.

+ Responsible for understanding, executing, and adhering to all relevant laws and regulations impacting the University and Human Resources.

+ Conduct routine internal audits to uphold compliance with state, federal, and university guidelines and policies. Assist as needed with external audits.

+ Conduct departmental training, presentations, and provide various support services university-wide as needed.

+ Assist with Workday Release testing and troubleshoot routine and non-routine issues.

+ Maintain and upkeep staff manual and checklists.

+ Liaison with various departments and colleges to remedy issues.

+ Manage various departmental email accounts and other databases to perform essential functions.

+ Responsible for meeting project deadlines and for providing timely updates to management and senior staff.

+ Engage in cross-training to support department priorities.

+ Performs other job-related duties as assigned.

Recruitment:

+ Responsible for the successful completion of a full recruitment cycle, including the successful completion of the pre-hire and post-hire phases.

+ Responsible for processing recruitment requests in Workday and posting job announcements on the company’s career portal.

+ Assess applicants' skills, abilities, and qualifications for employment.

+ Guide and coach hiring departments on recruitment guidelines and best practices.

+ Liaison with various departments and colleges to remedy issues.

Pre-Employment Screenings:

+ Responsible for determining which pre-employment screenings are required. This may include, but is not limited to, foreign influence screenings, international background check screenings, domestic background check screenings, Level I and Level II background checks, and verification of education records.

+ Obtain and review documents from applicants and current employees to ensure the successful completion of all pre-employment screenings and requirements.

+ Conduct pre-adverse and adverse actions as necessary.

New Employee Onboarding:

+ Responsible for the successful completion of all onboarding requirements.

+ Complete I-9 verification to establish work eligibility and identity.

+ Ensure employee file reflects accurate and updated information.

+ Maintain proper record-keeping of all employee records and secure files according to university guidelines and state requirements.

Employment:

+ Monitors the visa expiration report and notifies departments/employees as necessary to provide updated work eligibility documents.

+ Review employment extension requests and process according to the employee type.

+ Ensures all requirements are met prior to approving any employment extension.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB (https://bdb.org/data/housing/)

Minimum Qualifications:

A high school diploma and five years of appropriate related experience.

Preferred Qualifications:

Associate degree or higher.

Experience working in human resources with a focus on recruitment and onboarding.

Experience with using Workday.

Preferred Abilities:

Strong record of punctuality and consistent onsite office presence.

Ability to collaborate and foster a positive teamwork environment.

Ability to multitask and meet deadlines.

Ability to handle different priorities effectively and efficiently.

Salary:

$51,000 per year. FLSA Exempt

Administrative, Managerial and Professional (AMP)

College or Department:

Department of Human Resources

Location:

Boca Raton

Work Days and Hours:

8:00 AM to 5:00 PM; Monday - Friday

Ability to work beyond normal business hours. This may include weekends and evenings as needed.

Application Deadline:

2026-01-09

Special Instructions to Applicant:

This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a written assessment, criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.