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Description

We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President and Executive Director of a non profit organization. This role involves managing schedules, coordinating materials, arranging travel, and facilitating communication with stakeholders. The ideal candidate will thrive in a fast-paced environment, ensuring seamless operations and effective collaboration.

Responsibilities:

• Oversee the President's calendar, including scheduling meetings, speaking engagements, travel plans, and internal appointments.

• Prepare and organize materials for meetings, presentations, and events, collaborating with both internal teams and external partners.

• Arrange all travel logistics for the President, including presenting options, confirming bookings, and promptly handling expense reports.

• Manage incoming requests, prioritize tasks, and ensure timely communication and follow-ups with stakeholders.

• Coordinate briefing materials and allocate preparation time to ensure the President is well-equipped for diverse events.

• Work with the President's direct reports to schedule and facilitate organizational events.

• Assist the Chief Administrative Officer with processes such as contract approvals, team meeting agendas, and maintaining the organization's planning calendar.

• Support in-person meetings held at the organization's Washington, DC office, ensuring smooth execution of logistics.

Requirements

• Proven experience in managing complex schedules and calendars.

• Strong ability to coordinate travel arrangements, including booking and expense management.

• Excellent organizational skills with the ability to prepare detailed materials for meetings and presentations.

• Effective communication skills to manage stakeholder relationships and prioritize tasks.

• Proficiency in managing expense reports with attention to accuracy and timeliness.

• Experience in facilitating team meetings and supporting organizational processes.

• Ability to work independently and handle multiple priorities in a fast-paced environment.

If you are interested in this position or other administrative, accounting, or HR roles, please connect with me on LinkedIn- Alex Walker

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