• Billing Specialist

    Aston Carter (Anaheim, CA)


    Job Title: Billing SpecialistJob Description

     

    We are seeking a skilled and detail-oriented Billing Specialist to join our team. The ideal candidate will have a strong background in Accounts Receivable and Contract Billing, particularly within the construction or related industries. This role involves preparing and processing contract billing for projects, ensuring compliance with contract terms and maintaining accurate accounts receivable records.

    Responsibilities

    + Prepare and process contract billing for projects.

    + Prepare billing using Schedule of Values (SOV) and AIA G702/G703 applications for payment.

    + Create and maintain billing schedules, milestones, and project-specific invoicing structures.

    + Coordinate with project managers to confirm work-in-place and percentage complete for accurate monthly billing.

    + Generate time and materials invoices, fixed-price billings, and retainage tracking.

    + Maintain accurate AR records, including reconciliations and aging reports.

    + Follow up on outstanding invoices and maintain communication with clients to resolve billing or payment issues.

    + Track and process lien waivers, compliance documents, and other billing requirements.

    + Assist with monthly close processes related to accounts receivable and project billing.

    + Ensure compliance with contract terms, insurance requirements, and project-specific documentation.

    + Work closely with internal teams to streamline billing and collections processes.

    + Lead and develop a team of three AR specialists, providing guidance and support.

    Essential Skills

    + 2+ years of experience in Accounts Receivable and Contract Billing, with a strong background in SOV billing and AIA formats.

    + Industry experience in HVAC, construction, mechanical or general contracting.

    + Proficiency in accounting/project management software such as Sage, Viewpoint, QuickBooks, Procore, or similar.

    + Excellent organizational skills, attention to detail, and ability to manage multiple deadlines.

    + Self-starter with the ability to work independently in a fast-paced environment.

    Additional Skills & Qualifications

    + Experience with reconciliations preferred.

    + Basic Excel skills required, with pivot tables and VLOOKUPs preferred.

    + Experience is valued over a degree, though a background in AR/Billing Specialist focused on Contract/Project Billing is beneficial.

    Work Environment

    This position is onsite with hours from 8 AM to 5 PM, offering some flexibility. The team consists of two billers and one person dedicated to contract and internal collections, along with one full-time AP person. The work environment is fast-paced, and you will report to the Contract Billing and Service Billing team lead. Dress code and specific amenities are standard for an office setting.

     

    Job Type & Location

     

    This is a Contract position based out of Anaheim, CA.

    Pay and Benefits

    The pay range for this position is $33.00 - $38.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Anaheim,CA.

     

    Application Deadline

     

    This position is anticipated to close on Dec 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.