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Administrative Assistant III - Economics and Business

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Administrative Assistant III - Economics and Business

Salary

$24.45 - $27.00 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA - JR107983 - 12/25

Department

Colorado School of Mines

Opening Date

12/22/2025

Closing Date

1/11/2026 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1500 Illinois St. Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Human Resources, 303-273-3250, [email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

+ Medical, Dental, and Vision Insurance

+ Generous vacation and sick leave plus 13 paid holidays

+ State pension plan (PERA)

+ Parental Leave

+ Reduced cost tuition for employee and family members

+ Life and Disability Insurance

+ Professional growth and training opportunities

+ Access to technology and equipment

+ Colorado State Employee Assistance Program

+ Access to a world-class recreation center

+ Interaction with an international population and cultural events

Description of Job

Colorado School of Mines is seeking a detail-oriented and proactiveAdministrative Assistant IIIto support the dynamic Economics and Business Department. This full-time, on-campus role (40 hours per week) is perfect for someone who thrives in a collaborative academic environment and enjoys keeping operations running smoothly.

What You’ll Do:

As a key member of our team, you’ll provide comprehensive clerical and administrative support, ensuring the department functions efficiently. Your responsibilities will include:

+ Managing administrative files and confidential databases (including Workday)

+ Handling phone calls, directing inquiries, and providing accurate information

+ Processing incoming mail and routing documents

+ Logging and processing faculty and student forms

+ Coordinating logistics for departmental events

+ Processing payment requests and tracking financial transactions

+ Managing calendars, scheduling meetings, and taking detailed minutes

+ Monitoring accounts and providing general administrative support

+ Maintaining and updating department websites

+ Creating engaging communication and marketing materials for events

Why You’ll Love This Role:

You’ll be at the heart of a department that values innovation and collaboration. This position offers variety, autonomy, and the opportunity to make a real impact on the student and faculty experience.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:

+ Three (3) years of administrative experience which included front desk reception, records management, event management/coordination and basic technical accounting/bookkeeping responsibility. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)

OR

Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)

PREFERRED QUALIFICAITONS:

+ Proficiency with spreadsheet and word processing software (i.e. Word and Excel).

+ Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds.

+ Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise.

+ Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information.

+ Workday experience

+ Prior relevant state service

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Colorado School of Mines is committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

This position requires: Experience Only: Three (3) years of administrative experience which included front desk reception, records management, event management/coordination and basic technical accounting/bookkeeping responsibility. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.) OR Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT. Do you meet this requirement?

+ Yes

+ No

02

If you answered "yes", please explain how you meet this requirement. If you answered "no", please enter "n/a".

Required Question

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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