• General Manager Administrative Assistant, DSM5

    Amazon (Bondurant, IA)


    Description

    The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

     

    Key job responsibilities

    Responsibilities include:

    Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.

     

    Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff

     

    Own and manage conference room coordination and room calendar management

     

    Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms

     

    Typing meeting notes, creating conference agendas and minor content curriculum creation

     

    Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed

     

    Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs

     

    Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center

     

    Run work-related errands as needed

     

    Think and plan ahead, delegate responsibilities appropriately and manage time effectively

     

    Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.

     

    Management of complex calendars and scheduling with diplomacy and discretion

     

    Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC

     

    Serve as representative on department team-building activities and peer recognition

    Basic Qualifications

    - Experience with Microsoft Office products and applications

     

    - 2+ years of professional or military experience

     

    - 2+ years of executive assistant, or 2+ years of senior level leadership support experience

    Preferred Qualifications

    - Experience with end-to-end project management

     

    - Associate's degree, or Bachelor's degree

     

    - Experience that includes strong analytical skills, attention to detail, and effective communication abilities

     

    - Experience using English communication skills, both written and verbal, to foster seamless interaction with stakeholders at all levels

     

    - Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines

     

    - Ability to work a flexible schedule (Monday-Friday) and overtime as needed

     

    - Ability to learn organizational structure and the objectives of the team

     

    - Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts

     

    Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

     

    Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

     

    Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.