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Administrative and Training Coordinator

The Administrative and Training Coordinator plays a key role in strengthening services within Washington County Mental Health Services’ Community Developmental Services division. In this position, you help ensure that staff and Shared Living Providers are well-prepared, supported, and equipped to deliver inclusive, trauma-informed care. By coordinating recruitment, onboarding, training, and essential administrative functions, you directly contribute to program quality, regulatory compliance, and a positive workplace culture. This role is ideal for someone who enjoys organizing complex processes, supporting people behind the scenes, and using technology to improve how teams work together while making a meaningful impact every day.

What We Offer:

+ Competitive salary

+ Generous medical, dental, vision, life and accident insurance – WCMHS covers 82.5 – 92% of premium costs.

+ Matching 403(b) – match begins at 4.25% and increases based on years of service.

+ Employee assistance plan.

+ Generous sick and vacation accruals. Full- and part-time regular positions receive 12 days’ vacation and 12 days sick time annually - prorated based on standard hours.

+ 12.5 paid holidays annually.

+ Mileage reimbursement for agency related travel.

+ Fun and engaging environment and the ability to give back to the local community

Duties and Responsibilities:

+ Coordinate recruitment, onboarding, and training activities for staff and Shared Living Providers, ensuring all documentation and compliance requirements are met.

+ Partner with division leadership to support smooth administrative operations in alignment with agency standards.

+ Track credentials, trainings, and compliance requirements using Relias and other training platforms.

+ Develop, organize, and deliver high-quality training materials that support professional development across CDS programs.

+ Serve as the primary (“Super User”) resource for the Electronic Medical Records system (MyAvatar), supporting efficient and accurate system use.

+ Manage scheduling, reporting, data tracking, and internal communications across multiple programs.

+ Support group home licensing processes and assist with policy development in collaboration with HR and leadership.

+ Maintain accurate records, reports, and data to support operational decision-making and regulatory needs.

Qualifications

Education:

+ High School Diploma or equivalent required.

+ College-level coursework or formal training in administration, human services, healthcare, or a related field preferred.

+ Relevant experience in administrative coordination, training, or HR support may be considered in lieu of formal education.

Knowledge and Competencies:

+ Experience coordinating administrative, training, or HR-related functions, preferably in a human services or healthcare environment.

+ Strong working knowledge of EMR systems, HRIS platforms, and training software such as Relias (preferred).

+ Demonstrated ability to manage data, schedules, and documentation with accuracy and attention to detail.

+ Strong organizational and time-management skills with the ability to balance multiple priorities.

+ Confident, clear communicator who can collaborate effectively with leaders, staff, and external partners.

+ Ability to facilitate trainings with professionalism, clarity, and empathy.

+ Tech-savvy, with proficiency in common computer applications, spreadsheets, and databases.

+ Commitment to inclusivity, self-determination, and recovery-oriented services.

+ Valid driver’s license and willingness to travel locally as needed.

Work Environment:

This position is primarily office-based within the Community Developmental Services division and involves frequent collaboration with staff, leadership, and external partners. The role includes extensive computer use for documentation, reporting, scheduling, and training coordination, with periods of sitting or standing at a workstation. Local travel may be required for meetings, trainings, or program-related activities.

Compensation:

This full-time position (40 hours/week) offers a non-exempt hourly wage of $26.70/hr - $27.79/hr and comprehensive benefits, including tuition reimbursement/student loan assistance; generous paid time off; employer-sponsored health, dental, life, and disability insurances; and a 403(b)-retirement plan with employer match.

TO APPLY:  We encourage applicants to apply via the WCMHS website  Careers (https://www.wcmhs.org/careers)  page. WCMHS strives to make our application process accessible to all. If you need language assistance or accommodation in the application process, please contact us at  [email protected]  or 802-229-1399.

Washington County Mental Health Services is an equal opportunity employer. Grounded in our understanding that diversity makes us stronger, we are committed to inclusion in our workplace and services. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, health care coverage status, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws.

About the Agency:

For more than 50 years, Washington County Mental Health Services (WCMHS) has served the Washington County community and the Orange County towns of Orange, Washington and Williamstown. WCMHS provides education, support, and treatment for individuals and families living with mental health challenges, substance use issues, and developmental and intellectual disabilities. Providing accessible, high-quality services in the community, schools, and health care settings, we work toward positive outcomes for wellness with collaborative, inclusive, and compassionate care. Washington County Mental Health Services is “Where Hope and Support Come Together.”

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