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Educator Certification Assistant (Hybrid)

Job Summary

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.

Job Summary

The Educator Certification Assistant will provide administrative support for all aspects of educator certification processes for teacher candidates at UM-Flint. Key responsibilities include auditing student records during student teaching semesters, maintaining permanent certification files, and ensuring accurate data entry into the Michigan Online Educator Certification System (MOECS).

This role processes field placement applications, coordinates eligibility notifications, and supports certification recommendations to the State of Michigan Department of Education. This position also verifies MTTC exam eligibility and pass rates, evaluates post-baccalaureate transcripts, processes changes to existing teaching certificates, and serves as an MDE certification liaison to resolve programmatic issues and respond to inquiries from students, faculty, and school districts.

Responsibilities*

Student Record & Certification File Management

+ Review student applications for fieldwork

+ Create and maintain digital student files, spreadsheets and other ways of monitoring student progress.

+ Store and manage permanent certification files for graduates, ensuring compliance with state audits.

+ Work closely with advisors to verify applicant information and eligibility.

Certification Systems & State Compliance

+ Verify registration of all students in licensing programs within Michigan Online Educator Certification System (MOECS); update records as needed.

+ Prepare and submit recommendations for teacher certification to the State of Michigan Department of Education post-graduation.

+ Manage ongoing certification application process, monitoring deadlines and changes from Michigan Department of Education (MDE).

Testing & Results Management

+ Review monthly MTTC eligibility rosters for students taking certification exams.

+ Verify each student's eligibility and maintain records to meet state certification pass rate benchmarks.

+ Input MTTC exam pass/fail results into Banner/SOATEST after each testing window.

Post-baccalaureate & Certificate Changes

+ Evaluate transcripts of post-baccalaureate candidates (both UM-Flint graduates and graduates from other institutions) seeking teacher certification.

+ Process changes to existing teaching certificates (endorsements and administrator certificates) for teachers completing post-baccalaureate work at UM-Flint.

State Liaison & Stakeholder Engagement

+ Serve as liaison to Michigan Department of Education (MDE) to resolve certification-related challenges.

+ Respond to certification inquiries from students, faculty, staff, and school districts.

Required Qualifications

+ High School Diploma or equivalent

+ 4 or more years of administrative support experience

+ Knowledge of the teacher licensure process

+ Understanding of MTTC testing processes and requirements

+ Knowledge of computer systems including microsoft and google suites

+ Experience setting up and maintaining of organization for digital record keeping systems

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

+ Generous time off

+ A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.

+ Many choices for comprehensive health insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staffflier (https://hr.umich.edu/sites/default/files/benefit-highlights.pdf) .

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/.

Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/

Modes of Work

Hybrid:

The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modeshere (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) **.**

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

271939

Working Title

Educator Certification Assistant (Hybrid)

Job Title

Administrative Assistant Sr

Work Location

Flint Campus

Flint, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Flint Cas

Department

Flint Education

Posting Begin/End Date

12/22/2025 - 1/11/2026

Salary

$41,500.00 - $52,000.00

Career Interest

Administration