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Description

A well-established organization in Encinitas is seeking a highly polished Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. This role goes beyond calendar management — it requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced executive environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently and remain focused on organizational priorities.

Key Responsibilities

+ Manage complex executive calendars, scheduling meetings across multiple time zones

+ Coordinate internal and external meetings, including agendas, materials, and follow-ups

+ Prepare correspondence, reports, presentations, and executive-level documentation

+ Serve as a gatekeeper for executive communications, prioritizing emails and requests

+ Coordinate travel arrangements and detailed itineraries

+ Handle confidential and sensitive information with discretion

+ Support special projects and strategic initiatives as assigned

+ Liaise with senior leaders, clients, and external partners

Requirements

+ 5+ years of Executive Assistant or senior administrative experience

+ Experience supporting C-level or VP-level leadership

+ Exceptional organizational and time-management skills

+ Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

+ Strong written and verbal communication skills

+ Ability to work independently, anticipate needs, and problem-solve

+ High level of professionalism, discretion, and reliability

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .