• Front Desk Coordinator

    Robert Half Office Team (Encinitas, CA)


    Description

    This is not a traditional receptionist role. Our client, a respected professional services firm in Encinitas, is seeking a Front Desk Coordinator who understands that the front desk is the heartbeat of the organization. This role requires polish, confidence, and the ability to manage competing priorities while remaining calm, welcoming, and highly organized. You will be the first point of contact for executives, clients, vendors, and guests, and your presence will set the tone for the entire office experience. The ideal candidate is proactive, detail-oriented, and enjoys operating in a professional environment where discretion, responsiveness, and anticipation of needs are essential.

    Key Responsibilities

    + Serve as the primary front-facing representative for the office

    + Greet clients, executives, and visitors with professionalism and warmth

    + Manage a high volume of incoming calls, emails, and inquiries

    + Coordinate conference rooms, meetings, and executive visit logistics

    + Maintain front office presentation, supply inventory, and vendor coordination

    + Assist with scheduling, travel coordination, and internal communications

    + Handle sensitive correspondence and confidential materials with discretion

    + Support administrative and leadership teams as needed

    Requirements

    + 1–3 years of front desk, reception, or client-facing administrative experience

    + Exceptional interpersonal and communication skills

    + Strong organizational abilities and attention to detail

    + Professional demeanor and polished presentation

    + Proficiency in Microsoft Office and office systems

    + Ability to multitask and prioritize in a fast-paced environment

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .