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Description

Our client in the construction sector is seeking a highly organized and proactive Executive Assistant to support senior leadership. The selected candidate will play a critical role in ensuring seamless day-to-day operations, coordinating administrative needs, and improving efficiencies within a fast-paced setting.

Key Responsibilities:

+ Manage heavy executive calendars, coordinate confidential meetings, and oversee travel logistics for multiple projects and job sites.

+ Prepare and edit reports, presentations, proposals, and correspondence for clients, subcontractors, and internal teams.

+ Screen incoming communications, prioritize tasks, and act as a reliable liaison between construction leadership, staff, and external partners.

+ Support the preparation and tracking of contracts, change orders, and compliance documents.

+ Assist with project management—helping to schedule inspectors, vendors, and coordinate permitting documentation.

+ Organize company events, trainings, safety meetings, and project milestone celebrations.

+ Maintain the highest level of confidentiality regarding sensitive business information.

+ Contribute to workflow automation and process improvements, leveraging digital tools commonly used in modern construction business operations.

Requirements

+ Demonstrated experience as an Executive Assistant, preferably in the construction or related field.

+ Strong proficiency with Microsoft Office Suite; experience with industry-specific software is a plus (e.g., Procore, Bluebeam).

+ Ability to manage multiple priorities and adapt to shifting deadlines in a dynamic environment.

+ Excellent communication, organization, and problem-solving abilities with a strong service mindset.

+ Familiarity with compliance documentation, contracts, or permitting processes in the construction industry is highly valued.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .