• Administrative Assistant

    PDS Tech Commercial (San Diego, CA)


    PDS Tech Commercial is Hiring An Administrative Assistant For A Leader in the Distribution Industry!

     

    **Location:** San Diego, CA | **Pay Rate:** $17.27 - $22/hour | **Schedule:** FT/Mon-Fri (8am-5pm)

    Keep Operations Moving at the Heart of a High-Impact Organization

    PDS Tech Commercial is partnering with a respected leader in the Distribution Industry to hire a skilled Administrative Assistant II. This role is ideal for an organized, proactive professional who thrives in a fast-paced environment and takes pride in keeping teams, managers, and departments running smoothly. Your work will directly support operational efficiency and communication across the organization.

     

    The Administrative Assistant II provides complex administrative and clerical support to multiple managers and/or departments. In this role, you will be a key contributor behind the scenes—handling critical coordination, communication, reporting, and problem-solving that allows leadership and teams to focus on delivering results.

    Day-to-Day Responsibilities

    Your responsibilities may include, but are not limited to:

    + Planning and coordinating meetings, events, and travel arrangements, including lodging

    + Managing calendars and meeting logistics for managers and departments

    + Coordinating presentation materials, equipment, and event details

    + Composing, formatting, typing, and proofreading documents and correspondence

    + Maintaining databases, departmental records, filing systems, and related documentation

    + Updating and maintaining departmental websites

    + Researching, analyzing, and summarizing data for reports independently

    + Assisting with department budgets and processing expense reports

    + Creating, maintaining, and collecting data for reports, charts, graphs, spreadsheets, and databases

    + Answering and screening phone calls, routing inquiries, taking messages, and greeting visitors

    + Communicating professionally with internal teams and external customers

    + Ordering office supplies and equipment; coordinating repairs and services; tracking inventory and accounts

    + Responding to inquiries regarding departmental policies and procedures

    + Solving routine problems using established procedures and researching information as needed

    + Handling confidential information with professionalism and discretion

    + Providing coverage and support to other departments during peak workloads or absences

     

    Required and Preferred Qualifications

    Education and Experience

    + High school diploma or equivalent preferred

    + One to two years or more of administrative support experience preferred

    + Experience working in a fast-paced office environment

    Skills and Competencies

    + Intermediate or higher proficiency in Microsoft Word, Excel, and PowerPoint

    + Strong internet research skills and comfort with computer applications

    + Knowledge of standard office administrative practices and report generation

    + Excellent verbal, written, and listening communication skills

    + Strong analytical, problem-solving, basic research, and time management skills

    + Ability to manage multiple tasks, meet deadlines, and work with minimal supervision

    + High attention to detail, organization, discretion, and sound judgment

    + Professional, friendly demeanor with a proactive approach to process improvement

    + Ability to interact effectively with the public in person and over the phone

    + Flexibility to assist across departments as business needs require

     

    Why Join PDS Tech Commercial?

     

    + Support operations for a leader in the Distribution Industry

    + Work in a professional, respectful, and team-oriented environment

    + Build valuable administrative experience across diverse functions

    + Join PDS Tech Commercial, a well-established workforce solutions provider

    + Access comprehensive benefits and support resources

    Take the Next Step

    If you are a detail-oriented administrative professional who enjoys being a key support resource in a dynamic organization, we encourage you to apply. **Apply today** and bring your skills to PDS Tech Commercial while partnering with a leader in the Distribution Industry.

     

    **Pay Details:** $17.27 to $22.00 per hour

     

    Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

     

    Equal Opportunity Employer/Veterans/Disabled

     

    Military connected talent encouraged to apply

     

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

    + The California Fair Chance Act

    + Los Angeles City Fair Chance Ordinance

    + Los Angeles County Fair Chance Ordinance for Employers

    + San Francisco Fair Chance Ordinance

    **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.