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ADMINISTRATIVE ASSISTANT - IAH

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ADMINISTRATIVE ASSISTANT - IAH

Salary

$23.10 - $29.19 Hourly

Location

16930 John F. Kennedy Blvd.

Job Type

Full Time

Job Number

37850

Department

Houston Airport System

Opening Date

12/29/2025

Closing Date

1/5/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications Accepted From: ALL PERSONS INTERESTED

Division/Section: IAH Terminal Operations

Workdays & Hours*: Monday-Friday, 8:00am-5:00pm; weekend work may be required (*subject to change)

PURPOSE OF DIVISION

The Operations Division is responsible for the Airport Operations Centers (AOC), Airside and Terminal operations, Security, Airport badging offices, Safety, and Emergency Management at George Bush Intercontinental. The team works around the clock ensuring a safe, secure, and efficient customer experience from the roadway to the runway. The Operations Division is also the liaison to key stakeholders such as the Transportation Security Administration (TSA), Houston Fire Department (HFD), Houston Police Department (HPD), Federal Aviation Administration (FAA) and other agencies ensuring the highest level of safety and security for our customers.

PURPOSE OF THE POSITION

The Terminal Operations section includes approximately 300 employees under Security Operations, Traffic Operations, and Operational Response. The purpose of the Administrative Assistant for Terminal Operations is to assist these business units and their managers in drafting reports and other correspondence utilizing Houston Airport System technology and tools as requested by the Assistance Director of Terminal. The Administrative Assistant will also be responsible for overseeing the entire department’s payroll and implementing necessary corrections before timecards are closed for payroll processing.

"Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date."

The responsibilities of this position include, but are not limited to:

• Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations.

• Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format.

• Prepares periodic and special reports; compiles information and maintains department reference information.

• Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.

• Organizes inventorying, cataloging, retention and retrieval of department documents.

• Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management.

• Conducts administrative research and long-range planning studies on special management activities.

• Assists with department budget preparation and monitoring.

• Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations.

• Performs other duties as requested.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

One year of Administrative experience is required.

Professional Assistant experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference will be given to applicants with the following skillsets:

Preference shall be given to those that are strong in utilizing City of Houston and Houston Airport System technology, which includes reporting systems, PowerBi, timekeeping, and other specialized software. The preference is also for any applicant to be strong in creating reports, manipulating data to show trends, and attention to detail to catch errors prior to their submission.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE 17

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting:

http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1858.

If you need special services or accommodations, call 281-233-1858 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit:

https://www.youtube.com/watch ?v=EDWLV sJFoM.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Are you a Houston Airport System employee?

+ Yes

+ No

03

What is the highest level of education you have completed?

+ High School

+ Associate degree

+ Bachelor's Degree and Beyond

04

Please select the degree concentration that applies to you

+ Liberal Arts

+ Business administration

+ Other closely related field

05

Please indicate the degree concentration you obtained if selected "other closely related field" ("See Resume" is not acceptable, if statement does not apply, please insert N/A).

06

How many years of verifiable professional administrative experience do you possess?

+ LESS than 1 year

+ 1 to LESS than 3 years

+ 3 to LESS than 5 years

+ 5 or MORE years

+ No experience

07

Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).

+ BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format... BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.

+ INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort ... INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.

+ ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the In box, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

+ EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.

+ No Experience

08

Please explain your experience with working in a large department that has numerous managers that require individual attention to detail and/or reports.

09

Please explain what experience you have making customized reports from software that is made specifically for a business.

10

Please explain what experience you have in monitoring and correcting payroll and timecards prior to submission to a payroll department for a large department.

Required Question