"Alerted.org

Description

The Administrative Assistant provides high‑level support to one or more directors, ensuring smooth day‑to‑day operations and effective time management. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast‑paced environment. Responsibilities include maintaining complex executive calendars, coordinating travel, preparing correspondence, screening calls, and managing incoming communications. The ideal candidate will have 3–6 years of administrative support experience and a proven ability to support senior leaders with professionalism and discretion.

Required Skills

+ Calendar management

+ Expense management

+ Travel coordination

+ Tableau reporting

+ Social media support

+ Smartsheet (preferred)

Top Skills

+ Calendar management

+ Expense management

+ Travel coordination

+ Tableau

Key Projects

+ Creating and maintaining reports using Tableau

+ Managing calendars for multiple directors

+ Supporting internal recognition efforts through social media posts

+ Coordinating and booking domestic travel

+ Preparing and submitting expense reports

Daily Responsibilities

+ Provide administrative support to California‑based leaders

+ Manage multiple executive calendars, including conflict resolution and scheduling adjustments

+ Communicate regularly with directors to ensure alignment on priorities

+ Use the quarterly planning guide to proactively schedule activities up to three weeks in advance

+ Participate in weekly check‑ins

+ Coordinate meetings, events, and coffeehouse connections

+ Maintain flexibility to support evolving team needs

Technology Requirements

+ Microsoft Office Suite

+ Creative platforms such as Canva

+ Excel or Tableau for reporting

+ Nice to have: Smartsheet

+ Nice to have: Miro Board

Education

+ No degree or certifications required

Experience

+ 3–6 years of administrative support experience

+ Minimum 3 years supporting leaders or teams in a similar capacity

Experience Level

+ Intermediate

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jan 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.