• Executive Administrative Assistant

    Aston Carter (Redmond, WA)


    We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Director of Finance for a significant project. This role is crucial and requires a strong focus on execution. Responsibilities include managing a high volume of tasks such as complex calendar management, scheduling, and prioritizing amidst numerous requests, ensuring urgency where necessary. The role requires handling travel, expenses, and other administrative support functions. Additionally, the Executive Assistant will manage multiple tasks, documentation, follow-up, and prepare for the executive’s needs, ensuring timely action on deliverables.

    Responsibilities

    + Manage complex calendar and scheduling tasks, ensuring effective prioritization.

    + Monitor and track VP meetings, priorities, and emails, acting as a proxy when needed.

    + Handle travel and expense management.

    + Provide comprehensive administrative support to the office.

    + Manage multiple tasks and action items with documentation and follow-up.

    + Ensure appropriate and timely action on deliverables.

    Required Skills

    + Must have 4+ years of experience as an Executive Assistant support C-suite executives

    + Travel coordination with the ability to coordinate domestic and international travel

    + Possess the ability to complete a high volume of tasks with minimal guidance.

    + Demonstrate impeccable attention to detail.

    + Make smart and timely decisions with appropriate urgency.

    + Possess strong communication skills, both verbal and written.

    + Exhibit high levels of integrity and discretion in handling confidential information.

    + Have a high degree of professionalism in dealing with professionals.

    + Previous experience supporting management such as VPs, or CEOs.

    + Excellent PC skills, including proficiency in Microsoft Office and Outlook.

    + At least two years of college required, with a bachelor's degree preferred.

     

    Job Type & Location

     

    This is a Contract position based out of Redmond, WA.

    Pay and Benefits

    The pay range for this position is $30.00 - $32.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Redmond,WA.

     

    Application Deadline

     

    This position is anticipated to close on Jan 12, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.